Operations Clerk

Job Description

Position Title:  Operations Clerk

Position Hours: Mon - Fri, 40 Hours per week

Position Mission: An Operations Clerk is an entry-level position to support the multi departments under Operations Services.  Provide support directly to the departments Administrative Assistant and Executive Director with day-to-day tasks.   Teamwork is essential to the efficiency and effectiveness of a department, therefore as tasks are completed, check in to provide additional support. 

Education and Qualifications:
 

• High school degree or an equivalent qualification preferred.
   
• Organizational skills
   
• Oral and written communication skills 
   

Duties and Responsibilities:
 

• Keeping and maintaining records of department expenditures.
   
• Reporting budget shortages to the supervising authority.
   
• Following the instructions of the Department Administrative Assistant.
   
• Create Purchase Orders (POs) from departments generated budget and keep track of POs in accordance with account codes to manage budget for department.
   
• Meeting deadlines for completion of the delegated task.
   
• Submitting and following up with any needed IQ tickets
   
• Conducting expenditure card reconciliation monthly
   
• Create and maintain a system to organize all receipts auditing purposes.   
   
• Proper storage and handling of receipts.
   
• Preparing reports on budget balances and outstanding POs
   
• Submission of necessary items to fellow departments, include but not limited to Accounts Payable, HR, and/or Payroll to ensure records are being updated accordingly.
   
• Coordinating with team members and other internal departments of the organization.
   
• All other duties as assigned
   

Skills and Specifications:
 

• Should possess strong organizational skills.
   
• Ability to manage time efficiently and effectively.
   
• Should possess the skills of being a good team worker.
   
• Good interpersonal skills for interacting with and coordinating work within the departments of the organization.
   
• Should possess and demonstrate good work ethic.
   

Charter & Community Responsibilities:
 

• Convey the charter's mission to the public and encourage support in accomplishing the mission.
   
• Illustrate understanding of Charter and community needs and begin activities to meet those needs.
   
• Demonstrate use of productive and efficient skills to raise community and parent involvement.
   
• Actively participate in student recruitment efforts.
   

Charter Atmosphere:
 

• Encourage a constructive, thoughtful climate for learning.
   
• Promote fairness of students and staff from all cultural backgrounds.
   
• Communicate with students and staff in an effective manner that promotes and sustains Jubilee culture.
   

The foregoing statements describe the general purpose and responsibilities assigned to this job and are not an exhaustive list of all responsibilities and duties that may be assigned or skills that may be required.