Temporary HR Coordinator

Position Summary

The HR & EHS Coordinator provides high-level administrative, operational, and coordination support to the Human Resources and Environmental Health & Safety functions while also assisting the executive leadership team with key organizational initiatives.

This full-time position plays an important role in ensuring the smooth execution of HR programs, safety initiatives, compliance activities, executive meetings, and corporate events. The coordinator serves as a key point of organization for HR/EHS operations, board-level coordination activities, and internal company logistics including vendor coordination, catering, and workplace supply management.

The role requires a highly organized professional with strong communication skills, discretion with confidential information, and the ability to manage multiple priorities in a fast-paced manufacturing environment.

Key Responsibilities

• Provide administrative and coordination support for Human Resources programs and initiatives.
• Maintain and organize HR records, personnel files, and compliance documentation.
• Assist with employee onboarding and offboarding processes, including documentation and system updates.
• Coordinate training sessions, employee communications, and HR meetings.
• Support HR leadership with preparation of reports, presentations, and HR metrics.
• Assist with policy distribution, employee acknowledgments, and record tracking.
• Maintain confidentiality of sensitive employee and organizational information.
• Provide coordination support for workplace safety programs and initiatives.
• Assist with organization and tracking of safety training records, inspections, and compliance documentation.
• Support scheduling and logistics for safety meetings, safety committee activities, and training sessions.
• Maintain organized files for EHS documentation, regulatory records, and compliance reports.
• Assist with preparation of safety communications, posters, and employee awareness materials.
• Provide coordination support to the SVP, Human Resources & EHS and executive leadership team.
• Assist with the planning and coordination of Board of Directors meetings, including:
• Scheduling logistics
• Meeting materials preparation
• Catering arrangements
• Coordination of meeting rooms and technology
• Maintain professional communication and coordination with executive leadership and board-level stakeholders when required.
• Conduct periodic company office supply reviews, track inventory levels, and coordinate office and operational supply purchases.
• Coordinate vendor services, including catering, office services, and internal support needs.
• Organize and coordinate team lunches, meetings, and catered events for HR, leadership, and company initiatives.
• Assist with logistics for employee engagement activities, celebrations, and recognition programs.
• Coordinate company events, milestone celebrations, and organizational gatherings.
• Coordinate logistics for corporate events, recognition programs, and company celebrations.
• Assist with planning and execution of company cutting events, ribbon-cutting ceremonies, or milestone events.
• Coordinate vendors, catering, invitations, and event logistics to ensure successful execution.
• Manage calendars, meeting coordination, and scheduling support for HR/EHS leadership as assigned.
• Maintain organized filing systems for HR, EHS, and executive documentation.
• Support preparation of presentations, meeting agendas, and reports.
• Coordinate travel arrangements and meeting logistics when necessary.
• Assist with special projects assigned by the SVP of HR & EHS.
• Track and purchase first aid supplies.
• Following appropriate approval, issue facility keys as required.
• Process mail

Qualifications

Bachelor’s degree in:

• Human Resources
• Business Administration
• Organizational Leadership
• Occupational Safety
• or related field preferred.

Equivalent experience may be considered.

• 2–5 years of experience in HR, office administration, executive coordination, or operations support.
• Experience supporting HR functions, safety programs, or executive leadership preferred.
• Experience in manufacturing, food production, or industrial environments is a plus.
• Strong organizational and project coordination skills.
• Excellent written and verbal communication skills.
• Ability to manage multiple priorities and deadlines.
• High level of professionalism and discretion when handling confidential information.
• Strong attention to detail and problem-solving abilities.
• Proficiency in Microsoft Office (Word, Excel, PowerPoint, Outlook).
• Ability to coordinate events, meetings, and vendor relationships effectively.
• Speak, read, and write Spanish fluently
• Highly organized and dependable
• Service-oriented with strong follow-through
• Professional presence when interacting with leadership
• Ability to work independently and as part of a team
• Comfortable working in a fast-paced manufacturing environment

Pay: $25.00 - $30.00 per hour

Work Location: In person

Salary : $25 - $30