What are the responsibilities and job description for the Executive Assistant position at JTC?
Company Overview:
JTC Team is a dynamic and innovative communications firm dedicated to delivering strategic and impactful communication solutions to our diverse range of clients. We are seeking a proactive and organized Executive Assistant to support our team and contribute to the efficient functioning of our firm.
Job Summary:
The Executive Assistant will provide high-level administrative support to the team, ensuring smooth daily operations, managing schedules, coordinating meetings, note taking and task management and handling confidential information with discretion. The ideal candidate will be detail-oriented, highly organized and able to work in a fast-paced environment, demonstrating excellent communication skills and a proactive approach to problem-solving.
Key Responsibilities:
Executive Support:
- Manage and maintain the schedules, including meetings, travel arrangements, and appointments.
- Serve as the primary point of contact for internal and external communications
- Prepare and edit correspondence, presentations, and other documents as needed.
Meeting Coordination:
- Organize and coordinate meetings, including preparing agendas, taking minutes, and following up on action items.
- Ensure meeting materials are prepared and distributed in advance.
Project Management:
- Assist with special projects, including research, data collection, and analysis.
- Track progress and provide regular updates on project timelines and deliverables.
Administrative Support:
- Manage and prioritize incoming communications, including phone calls, emails, and other correspondence.
- Maintain accurate and organized filing systems for documents and records.
Event Planning:
- Coordinate company events, team-building activities, and client meetings, including logistics, invitations, and follow-up communications.
Office Management:
- Assist with office management tasks, including supply inventory, equipment maintenance, and liaising with vendors as needed.
Qualifications:
Education: Bachelor’s degree in Communications, Business Administration, or a related field preferred.
Experience: Minimum of 10 years of experience as an Executive Assistant, preferably in a communications, public relations, or marketing firm.
Skills:
- Excellent written and verbal communication skills.
- Strong organizational and time-management abilities.
- Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook).
- Ability to work independently and prioritize multiple tasks.
- High level of professionalism and discretion.
- Strong attention to detail and problem-solving skills.
Benefits:
- Competitive salary
- Comprehensive health, dental, and vision insurance
- 401K plan
- Paid time off and holidays
- Professional development opportunities
- A collaborative and supportive team environment
How to Apply:
Please submit your resume and a cover letter outlining your qualifications and interest in this role to hr@jtcir.com. Applications will be reviewed on a rolling basis, and only qualified candidates will be contacted for an interview.
Equal Opportunity Employer Statement:
JTC Team is an equal opportunity employer and welcomes applications from all qualified individuals. We celebrate diversity and are committed to creating an inclusive environment for all employees.