Office Manager

Description

PURPOSE OF POSITION: 

Point person for maintenance, mailing, shipping, supplies, and bills. Responsible for the receiving of in-house invoices, creation of PO requests, and processing of sales commissions for outside sales reps. Maintains records such as sales account lists for JSP, Quarterly and monthly commissions reports, time management worksheets, confidentiality agreements depository, and any in-house phone/information lists. Organize office operations and procedures. Maintain relationship with landlord and coordinate office activities to ensure maximum efficiency for all housed in the MH office. 

JOB ACCOUNTABILITIES:

• · Negotiate leases for Madison Heights office. Manage contracts for copier, mats, kitchen supplies, and other items as needed. Review and approve bills and invoices for Madison Heights office, review and approve PO requisitions, address all proposals for upkeep or upgrade (internal and external proposals). 
• · Provide accounting support via receiving invoices, creating, updating and maintaining price lists and schedule of price changes, Monthly updates to PO and Quote Documentation Files, Managing process for automotive and packaging vendor PO requests, processing invoice requests, resolve any PO or invoice issues and maintain vendor records. 
• · Office Administrative duties which include but are not limited to: assisting visitors, coordinating incoming and outgoing packages and mailings, maintaining office files; creating and maintaining written office procedures; handling petty cash; oversee the purchasing and maintaining of office supplies; coordinating the purchase, maintenance and repair of office equipment, furniture and facility (for both the Madison Heights Sales and Engineering Office as well as our ATEC facility); overseeing set-up and clean-up of food and beverages for meetings or everyday office use.
• · Maintain library of customer requested surveys and maintaining library of inputs for customer requested surveys. Send/compile information for JSP’s customer satisfaction surveys. Maintaining all in-house records including but not limited to in-house phone lists, security system information, office layout, office equipment manuals, and procedures manual. 
• · Provide administrative assistance to office staff with tasks such as database entries, customer documentation, supplier information forms, project documentation, presentations and sales reports. 

Requirements

• · College level courses 
• · A Minimum of 7 years’ experience in an administrative function.
• · Well versed in Office-Suite Software: Excel, Word and PowerPoint.
• · A Minimum of 5 years hands on administrative experience.
• · Excellent verbal, written and communication skills.
• · Excellent analytical, problem solving and negotiating skills.
• · Highly organized, meticulous and self-motivated. 
• · Excellent math skills