Facilities Coordinator

JSG is hiring a Facilities Coordinator / Admin Assistant for our client in Pasadena, CA.

Pay rate: $28-$30

Responsible for day-to-day office operations and procedures for our clients office. Coordinates employee moves/adds/changes. Monitors work order requests expeditiously and brings them to a satisfactory conclusion. May perform in a lead capacity for a group of nonexempt employees.

• Serves as prime liaison with building management and maintenance for one office location. May serve the same function remotely for other locations as needed.
• Serves as primary employee point of contact for all facility related issues for one office location. May serve the same function remotely for other locations as needed.
• Coordinates and manages vendor/service provider activities.
• Reviews facilities projects with Facilities Manager/Director for approval.
• Coordinates with Facilities Manager/Director on all facilities related matters.
• Coordinates with other COR support functions (Repro/IS/Security).
• Coordinate with office Safety Committee to create and maintain emergency evacuation plan (OSHEP).
• Takes meeting notes for meetings within the department.
• Provides location specific information in preparation for annual budgets.
• Monthly reporting to Industry Safe Monthly office safety inspection Occupancy Report and other corporate reporting as requested.
• Maintains SDS ( Safety Data Sheets) for products used onsite.
• Ensures adherence to all corporate, contractual, ethics and safety standards, policies and procedures.
• Manages maintenance of AEDs (Automated External Defibrillator), fire extinguishers and first aid supplies.
• Coordinates with Hiring Manager and or Human Resources and IT to support employee onboarding and offboarding.
• Maintains office seating for one or more offices through Archibus.
• High school diploma (or equivalent) and 8-10 years of relevant experience, including some experience in a lead capacity. Some college level education preferred
• Strong written and oral communication, organizational, interpersonal skills, and customer service skills are required. Proficiency in the use of internet search engines and OFFICE 365 is required. A working knowledge of company policies and procedures is preferred.
• Familiarity with codes and regulations covering facility maintenance and workers? safety. Good verbal communication skills are required to clearly deliver work instructions.
  
  

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JSG offers medical, dental, vision, life insurance options, short-term disability, 401(k), weekly pay, and more. Johnson Service Group (JSG) is an Equal Opportunity Employer. JSG provides equal employment opportunities to all applicants and employees without regard to race, color, religion, sex, age, sexual orientation, gender identity, national origin, disability, marital status, protected veteran status, or any other characteristic protected by law.