What are the responsibilities and job description for the Office Administrator position at JR Clausen CPAs?
Now Hiring: Office Administrator
About Us
JR Clausen CPAs is a full-service CPA firm with offices in Reno and Las Vegas, offering tax preparation and planning, IRS resolution, bookkeeping, and fractional CFO/controller services to businesses across Nevada and beyond. We take on the taxes, the IRS, the books, and the numbers — so our clients can take control of their bottom line and build the business they set out to create.
We're a growing firm that combines CPA-level expertise with a genuinely relaxed, supportive office culture. We invest in our people, give back to the communities we serve, and share generously in our success. If you're organized, dependable, and want to build a career with a firm on the move, we'd like to meet you.
Why Work Here
- Real growth opportunity — we're expanding, and we want our people to grow with us
- A relaxed, low-drama office atmosphere
- Competitive compensation and benefits
- A firm where your work is visible and valued, not lost in a large organization
The Role
We're looking for an Office Administrator to keep our office running smoothly and support our team's day-to-day work. This role blends front-office operations with administrative, billing, and light marketing support — you'll be a key point of contact for clients and a right hand to our staff. The ideal candidate is organized, detail-oriented, self-motivated, tech-savvy, and brings a genuine customer-service mindset.
Key Responsibilities
- Manage and coordinate day-to-day office operations and procedures
- Greet visitors and direct them to the appropriate person or office
- Answer and route phone calls and emails from clients and other stakeholders
- Maintain office supplies inventory and place orders as needed
- Schedule meetings, appointments, and travel arrangements for staff members
- Keep client records and our CRM / practice management systems current and accurate
- Support client billing — preparing and sending invoices, tracking payment status, and following up on outstanding balances
- Organize files, update paperwork, and maintain documents in an orderly, easy-to-find system
- Assist with light marketing tasks — scheduling social posts, updating the content calendar, and helping coordinate email campaigns
- Understand, maintain, and help improve internal office processes
- Provide general administrative support to all staff members
What We're Looking For
- Minimum of 5 years of relevant administrative experience
- CPA firm or tax/accounting office experience highly preferred
- Strong organizational skills and close attention to detail
- Comfortable learning and working across multiple software systems (CRM, billing, scheduling)
- Clear, professional communication with clients and staff alike
- A self-starter who's comfortable owning tasks with minimal oversight
Schedule
Tax season hours are expected to run 40–50 hours/week. Outside of tax season, hours are workload-dependent, generally 30–40 hours/week.
Compensation & Benefits
- $50,000–$60,000 annually, depending on experience
- Comprehensive health benefits
- Generous retirement contribution match
- Flexible PTO
Work Environment
This role is currently in-office for all scheduled hours.
Pay: $50,000.00 - $60,000.00 per year
Benefits:
- 401(k)
- 401(k) matching
- Dental insurance
- Health insurance
- Paid time off
- Professional development assistance
- Vision insurance
Experience:
- Office management: 5 years (Required)
- CPA Office: 2 years (Preferred)
Work Location: In person
Salary : $50,000 - $60,000