Senior Executive Administrative Assistant

Become an integral part of the JPMorgan Wealth Management Service and Administration team where you will have the opportunity to work in a fast-paced, dynamic environment.  Each day will be unique! This role provides a platform for professional growth and skills development. Be part of a results-oriented team that values proactive support, exceptional attention to detail, and high-quality execution.

As a Senior Executive Assistant in the JPMorgan Wealth Management Service and Administration team, you will need to work well in a high-performing team environment, represent the leader with professionalism strong judgment, and consistently deliver high-quality work.  Your daily routine will include interactions with senior executives and internal partners across the business and the broader Wealth Management industry. You will need to adapt procedures, processes and techniques to complete assignments in line with the team’s priorities and goals.

Job responsibilities

• Maintain complex and detailed calendars, ensuring proactive management of scheduling needs and potential conflicts
• Screen and prioritize incoming calls, meeting requests and inquiries, using discretion in managing information flow
• Manage the coordination and logistics of both internal and external meetings, including agenda preparation, materials, and follow-up actions. 
• Arrange and coordinate complicated domestic and international travel, including itineraries, accommodations, and contingency planning
• Organize all aspects of internal and external events, including logistics, catering, and transportation, and onsite coordination.
• Process invoices and T&E expense claims for team members, ensuring compliance with firm policies and timely, accurate submission.
• Assist with employee onboarding and offboarding, including equipment requests, system access, and coordination with support teams. 
• Produce high quality emails and written communications to individuals at all levels of the organization and to external partners. 
• Maintain departmental documents, including the organization charts, executive bios, and leader specific materials.
• Manage routine activities and proactively identify and communicate issues, conflict or delays. 
• Assist in preparing and editing spreadsheets and presentations, including formatting, printing and binding, for client and team meetings 

Required qualifications, capabilities and skills 

• Minimum of five years of administrative experience
• Advanced ability to organize
• Discretion and good judgment in confidential situations, and proven experience interacting with executive leadership
• Strong interpersonal, written, and oral communication skills
• Strong Professional in-person and Virtual presence
• Strong proficiency in Microsoft Office
• Ability to manage competing priorities i.e. calendar management

Preferred qualifications, capabilities and skills

• Experience supporting at the Managing Director level (or equivalent) or above
• Bachelor’s degree is a plus

Note: This role requires five days in the office (Mon-Fri) and will not support Hybrid options.