Senior Administrative Assistant

Job Purpose

The Compliance, Risk & Law (CRL) Division is responsible for legal, trade-compliance, risk-management, credit-management, and business-compliance activities for Honda Trading America Corporation (HTA) and other Honda Trading companies in the North America Region. CRL provides oversight and support to ensure compliance with legal, regulatory, and corporate governance requirements for HTA and the other NA Region Honda Trading companies. The Sr. Administrative Assistant provides advanced administrative and program support across four areas: trade compliance and chemical compliance; sustainability and environmental compliance reporting; legal and contract administration; and governance, risk, compliance, and ethics (GRC&E). The role supports the Trade Compliance, Law, and GRC&E departments, as part of the CRL Division, to demonstrate compliance, meet reporting deadlines, and support internal and external audits.

Key Accountabilities

Trade Compliance

Provides high-level administrative and operational support to the Trade Compliance team by coordinating documentation, managing communication, supporting regulatory compliance activities, and ensuring efficient execution of import/export processes. Serves as a key liaison between internal departments, external partners, and government agencies while maintaining accurate records and supporting compliance initiatives. Supports forced-labor investigations.

Environmental & Sustainability Reporting & Activities

Provides advanced administrative and compliance support for Environmental & Sustainability data collection and reporting activities. Coordinates reporting processes, maintains compliance documentation, supports data collection and analysis, and assists in ensuring adherence to environmental and sustainability regulations, policies, and internal-reporting requirements.

Legal & Contract Administration

Provides advanced administrative and operational support for Legal & Contract Administration functions. Assists with contract coordination, document management, compliance tracking, and communication between internal stakeholders, customers, suppliers, and in-house legal counsel to ensure accurate and efficient administration of legal and contractual obligations.

GRC&E Program Support

Provides advanced administrative and program support for Governance, Risk, Compliance & Ethics (GRC&E) initiatives. Coordinates compliance activities, maintains governance documentation, supports risk management processes, and assists with reporting, audits, and cross-functional program execution to ensure adherence to organizational policies and regulatory requirements.

Special Projects & Other Duties

Projects as assigned by the CRL Sr. Manager, including process improvement and documentation initiatives.
Other duties as assigned, which may include cross-functional responsibilities, department rotations, and/or temporary assignments and transfers.

Qualifications, Experience, and Skills

Minimum Educational Qualifications:

High School diploma or equivalent

Minimum Experience:

5 years of business-related experience, including administrative support to a compliance, law, risk, audit, or similar department.
Experience coordinating communications, supporting management, and exercising professional judgment in confidential matters.
Exposure to trade compliance, environmental or sustainability compliance, contract administration, or corporate governance preferred.
Automotive or manufacturing industry experience preferred.

Other Job-Specific Skills

Solid, demonstrated written and verbal communication skills.
High attention to detail and accuracy in reviewing forms, data, and records.
Strong discretion and ability to protect confidential, sensitive, and privileged information.
Self-starter with the ability to manage rapid change, multitask, and meet recurring deadlines.
Outstanding customer service and interpersonal skills; able to work with associates from staff to executive level.
Proven results-oriented project experience and effective use of time.
Advanced proficiency in Microsoft Office, especially Excel (data tracking and reporting), Outlook, and PowerPoint; ability to learn compliance and business systems quickly.

Job Dimensions

No. of Direct Reports: 0

No. of Indirect Reports: 0

Financial Dimensions: Processes administrative expense invoices; no budget authority

Decisions Expected

• Prioritization of daily activities and recurring report deadlines to meet agreed objectives; requests to reprioritize, change schedules, or obtain additional resources.
• When to escalate an issue (e.g., a potential screening match, missing contract, incomplete data, or confidentiality concern) to department leads or responsible associates, and recommended course of action.
• Determining the need for meetings, calls, or follow-up with associates and business partners; proposing times, attendees, and agendas.
• Recommending improvements to databases, templates, procedures, and controls.
• Analysis and resolution of daily operational issues.