What are the responsibilities and job description for the Accounting & Office Admin Assistant position at JPA Landscape & Construction, Inc.?
We are seeking an Accounting / and Administrative assistant to join our team.
This role will be supporting the Accounting Manager and Office in general, performing administrative clerical support. Working on tasks that are highly confidential and complex in nature where considerable judgement and initiative are required in resolving problems and making recommendations. Has regular access to information of a highly confidential nature, uses clear judgement in handling that information.
Proactively plans, executes and follows up on issues which are non-routine in nature and requiring decision-making outside established policies and procedures. Must be well organized, detail oriented and able to manage shifting priorities effectively.
The right candidate should possess strong interpersonal skills, which are required in this fast-paced environment. You should be a solid team player with a Can-Do attitude.
Essential Responsibilities:
Receive payments
Post customer payments by recording checks and credit card transactions
Post invoices
Post expenses to accounts and cost centers by analyzing invoices and recording entries
Verify and reconcile invoices
Verify vendor accounts by reconciling monthly statements
Client research, invoice disputes, and escalated collection accounts
Payroll- Data Entry
Issue PO’s to field and Ops
Pre Lien review and file any needed
Fuel reporting
Chemical Reporting to Counties
Office supply purchase review
Business licenses- renew payments
Data Entry when required
Perform general office duties such as filing, answering telephones, and handling routine correspondence
Support Office Staff as needed/available
KNOWLEDGE/SKILLS:
Solid use of excel and basic ‘functions’ of excel
Ability to multi-task
Organized
Critical thinking skills
Attention to detail
Excellent verbal communication skills
Planning and analytical skills
Thoroughness
Ability to handle a project from beginning to end
Ability to effectively juggle/manage shifting priorities
QUALIFICATIONS:
Previous experience in accounting preferred
Experience working with Excel
Excellent written and verbal communication skills
Bi-lingual in Spanish an added plus
*Compensation rate based on experience.
We are passionate about water conservation and making our industry a greener place with our designated All-Electric maintenance teams.
JPA Landscape and Construction is impacting every corner of the region. With four locations in the Bay Area, we have a skilled staff that is trained and certified to consult, install, and maintain a landscape that is not only beautiful, but suitable to its climatic environment. JPA Landscape and Construction creates satisfied clients through customer service, high standards, and an unparalleled level of expertise in landscape maintenance.
Salary : $22 - $27