Administrative Assistant I

We specialize in the “Tough Jobs” no one else can do and we need the Project Assistant with the right leadership skills to get even the most difficult jobs done on time, in budget, every time. We have exciting new project opportunities across the country.

• Wisconsin-based $850 million, created in 1892, 5th generation family-owned construction management firm
• Seeking to be the construction manager of choice for the toughest jobs in the region.
• Our clients have high expectations and our projects are high profile.
• We seek a “secret weapon” that will help further separate us from the pack.
  
  

Our Mission: To identify, hire, train, and retain the best people to serve our customers.

Overview

We’re a collaborative group of highly motivated professionals seeking a team member to support project teams. This position carries a high level of responsibility in helping JP Cullen execute construction projects and you’ll be an integral part of that process. The ideal candidate has a business acumen and can gather, comprehend, and distribute information to all affected project stakeholders.

Responsibilities

• Support the Project Manager, Superintendent, and/or Site Engineer on Accounting and Operations activities and more:
• Enter and submit time sheets
• Verify time & material (T&M) tickets from field to Payroll
• Gather and send new employee information to Payroll
• Maintain and distribute trend charts, Procore reports, Operator Inspection sheets, concrete and soil testing reports, Daily End of Shift reports, etc.
• Schedule Jobsite Visits, Operations Plans, Pre-installs, and various meetings with clients, Architect/Engineer, and Subcontractors
• Take jobsite photos on a weekly basis & distribute accordingly
• Coordinate safety lunches
• Print job information for field personnel and foremen as needed
• Update and post safety signage
• Order supplies for the field (lumber, hardware, etc.)
• Send Yard Orders and Tool transfers to the Yard
• Draft, send, track, and execute Subcontracts and Agreements
• Ensure correct information is gathered and distributed to the project team:
• Distribute drawings & contract documents when new documents are produced by the design team
• Receive, send & track submittals (e.g., product data, shop drawings, and samples) to and from subcontractors, suppliers & designers.
• Assist in the change management process:
• Submit/Assist with submitting all Requests for Information (RFIs)
• Submit/Assist with submitting all Requests for Information (RFI’s)
• Track responses, update, and send logs to the Architect and Engineers
• Post all paper sets and electronic sets of drawings with RFI’s/CB’s
• Sending, receiving, tracking Requests for Quotations (RFQs) from Subcontractors/Vendors
• Collaborate across the organization:
• Distribute varieties of documents (letters, reports, memos, meeting minutes etc.). May entail producing confidential documents.
• Ensure routine work items (daily, weekly, monthly, data reports, and similar items) are received. Follow-up and expedite late items.
• Maintain a clean office environment and buy supplies as needed
• Maintain electronic & physical files & record documents
  

Qualifications

• Two years associates degree in a Business or Administrative focus OR High school diploma or equivalent with two years of Business or Administrative training or equivalent experience
• Be customer service focused and have excellent communication and interpersonal skills
• Proficiency in Microsoft Office programs
  
  

Compensation & Benefits

JP Cullen has a commitment to its community, employees, and employees’ families. We offer outstanding benefits — Health, Life, and Dental Insurance, Competitive Salary and Bonus Structure, Profit Sharing, PTO, Holiday Pay, Employee Assistance, and Training.

EEO

JP Cullen is an Equal Employment Opportunity/Affirmative Action (EEO/AA) Employer. We promote diversity by proactively recruiting, hiring, and promoting women, minorities, disabled individuals, and veterans. JP Cullen provides equal employment opportunities to all employees and applicants for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability, or status as a protected veteran. In compliance with federal law, all persons hired will be required to verify identity and eligibility to work in the United States and to complete the required employment eligibility verification form upon hire.