Administrative Assistant

JOYFUL CONNECTIONS ADMINISTRATIVE ASSISTANT JOB DESCRIPTION

Job Title: Administrative Assistant

Reports To: Executive Director

Job Status: Part-Time, 25-30 hours per week, FLSA non-exempt

Pay Range: Starting: $17.00 per hour

Summary: The Administrative Assistant will provide comprehensive administrative and clerical support to the Executive Director and staff, ensuring the efficient and effective operation of the office and organization while keeping Joyful Connections mission at the forefront.

KEY RESPONSIBILITIES:

Office Management:

§ Maintain a clean and organized office environment.

§ Oversee office supplies and equipment, ensuring adequate stock and proper functioning.

§ Handle incoming and outgoing mail, packages, and deliveries.

§ Maintain a filing system for both physical and digital documents.

Communication:

§ Answer phones, screen calls, and take messages.

§ Draft and edit correspondence, reports, presentations, and other documents as requested by the Executive Director.

§ Carry out communication with staff as requested by the Executive Director

§ Prepare and distribute announcements and communications to the public, including managing social media and website postings.

Scheduling and Coordination:

§ Organize calendars and schedule meetings, appointments, and events.

§ Prepare staff schedules and visitation schedules for clients.

§ Assist with event planning and execution of events for the organization.

Data Management:

§ Maintain accurate and up-to-date records, including contact information of clients, staff, and donors.

§ Ensure records are always kept confidential according to all required standards and guidelines.

§ Ensure all certifications remain up to date.

Financial Support:

§ Assist with basic bookkeeping tasks, such as tracking client payments and processing donations.

§ Make bank deposits as needed.

Other Duties:

§ Provide general office support, such as answering questions, assisting staff as Visitation Monitor, and assistance with office equipment.

§ Flexible to varying hours; weekends and evening may be required on occasion.

§ Perform other duties as assigned by the Executive Director.

QUALIFICATIONS:

· High School diploma or equivalent required; Associate’s preferred.

· Experience in a nonprofit setting preferred.

· Strong attention to detail and accuracy.

· Strong organizational and time management skills.

· Excellent communication and interpersonal skills.

· Strong proficiency in Microsoft Office Suite.

· Ability to work both independently and as part of a team.

· Ability to handle confidential information with discretion.

· Ability to handle confrontation and conflict gracefully.

· Ability to always be nonjudgmental and neutral.

Job Type: Part-time

Pay: From $17.00 per hour

Expected hours: 25 – 30 per week

Application Question(s):

• We are moving to a new location in 3 weeks to Port Clinton. Does this change your ability to commute?
• Hours need to be flexible. Are you able to work occasional evenings or weekends?

Experience:

• Administrative Assistance: 2 years (Required)

Ability to Commute:

• Oak Harbor, OH 43449 (Required)

Work Location: In person

Salary : $17