Business Manager

Position Summary

The Business Manager is responsible for the financial operations and grant compliance of Joy Child Development Center, functions previously carried by the Executive Director. This role holds primary (P&L) responsibility for the organization's budget, payroll, accounts payable, accounts receivable, bank reconciliation, financial reporting, and grant compliance, including the CACFP nutrition program grant. The Business Manager works closely with the Executive Director, Office Manager, and Food Program Coordinator to ensure the center's financial health and regulatory/grant standing, and provides financial data and recommendations to the Executive Director and Board to support sound decision-making.

This role does not hold licensing authority, personnel authority, or program/curriculum responsibility.

Role & Responsibilities

Financial Management (P&L)

• Hold primary responsibility for the organization's profit & loss (P&L), including revenue tracking, expense management, and budget-to-actual reporting

• Develop and maintain the annual operating budget in coordination with the Executive Director and Board Treasurer/Finance Committee

• Prepare and present financial summaries, budget variance reports, and forecasts to the Executive Director and Board

• Support invoicing preparation and accounts receivable/payable tracking

• Monitor financial activity on an ongoing basis and flag risks or concerns to the Executive Director

• Coordinate with the Office Manager on day-to-day financial and administrative systems (excluding payroll processing, unless otherwise assigned)

• Maintain financial records in compliance with organizational policy and applicable nonprofit accounting standards

• Support annual audit or financial review processes as needed

Grant Compliance & Administration

• Serve as the primary point of contact for CACFP grant compliance and reporting

• Oversee CACFP grant administration in coordination with the Office Manager and Food Program Coordinator, including tallying food menu counts, transferring numbers to CACFP paperwork, and completing required grant paperwork (Ps and Fs)

• Identify, pursue, and manage additional grant opportunities in coordination with the Executive Director

• Prepare and submit grant reports, ensuring compliance with funder requirements, timelines, and documentation standards

• Maintain records and documentation necessary for grant audits and compliance reviews

• Track grant-related deadlines, deliverables, and administrative requirements, and alert the Executive Director to any compliance risks

Payroll

• Process biweekly scheduled payroll: pull employee time from Brightwheel for the correct pay period, distribute timecards for employee approval and signature, adjust time as needed, and process payroll in QuickBooks

• Print and confidentially distribute check stubs to employee mailboxes

• Process unscheduled payroll actions, including terminations (processed and mailed within 3 days per requirement) and bonuses, in QuickBooks

• Verify new employee personal information and set up new employees in QuickBooks

Accounts Payable

• Review all bills for payment

• Enter bills in QuickBooks and process payments

Accounts Receivable & Grant Reimbursements

• Enter newly enrolled children into QuickBooks and verify tuition monthly

• Process monthly invoices for enrolled children in QuickBooks, verifying enrollment against Brightwheel

• Process monthly tuition payments received through Brightwheel into QuickBooks

• Submit the monthly enrollment roster and child status to the Child Care Grant program

• Process monthly reimbursement submissions to the State (OCS), verifying days each child attended the center

• Process monthly reimbursement forms to Child Care Aware (Military), verifying days each child attended the center

• Process monthly reimbursement forms to CITC, verifying days each child attended the center

• Submit monthly Food Grant (CACFP) reporting on meals served and food/non-food/staff support expenses, verifying food expenses are allowable per CACFP guidelines

Bank Reconciliation & Financial Reporting

• Review bank statements daily to verify charges and deposits

• Enter monthly charges in QuickBooks and verify deposit amounts against Brightwheel and against State, Child Care Aware, and CITC reimbursements

• Prepare monthly financial reports in QuickBooks for the JCDC Board of Directors and the Joy Lutheran Church Council

• Develop and maintain the annual operating budget in coordination with the Executive Director and Board Treasurer/Finance Committee

• Prepare financial summaries, budget variance reports, and forecasts for the Executive Director and Board; monitor financial activity on an ongoing basis and flag risks or concerns

• Maintain financial records in compliance with organizational policy and applicable nonprofit accounting standards; support annual audit or financial review processes as needed

Preferred Qualifications

• Bachelor's degree in Accounting, Finance, Business Administration, or a related field, or equivalent professional experience.

• Experience in nonprofit financial management, budgeting, and/or grant compliance strongly preferred.

• Familiarity with CACFP or other government/grant-funded program compliance a plus.

• Proficiency with Quickbooks

• Strong organizational, analytical, and written communication skills, including the ability to prepare clear financial reports for a Board audience.

• Ability to work collaboratively with program, administrative, and leadership staff.

• Ability to read, write, and speak English.

• Background check required

Pay: $70,000.00 - $80,000.00 per year

Work Location: In person

Salary : $70,000 - $80,000