What are the responsibilities and job description for the Office Manager / Executive Assistant position at Joulé?
Location: Pennington , New Jersey
Type: Contract To Hire
Contractor Work Model: Onsite Monday thru Friday 8:00 AM – 5:00 PM
Start: ASAP
Education:
- High School Diploma required; Associate’s Degree or higher preferred
- Minimum 3 years of administrative experience, preferably in a regulated industry (e.g., pharma or biotech)
Provide executive administrative support to the Senior Vice President, including calendar management, travel, and communications
Manage day-to-day office operations, facilities, and supplies to ensure a professional and efficient work environment
Act as a liaison between NJ site and India HQ, supporting communication and operational needs
Provide logistical and administrative support for leadership meetings, client visits, and site-wide initiatives
Assist HR with candidate scheduling, new hire onboarding, employee events, and office tours
Manage Sr VP’s calendar, prioritize meeting requests, and anticipate scheduling conflicts
Attend key meetings; manage agendas, take minutes, and track action items for follow-up
Communicate on behalf of Sr VP with internal/external stakeholders to ensure coordination
Prepare and distribute materials for meetings, events, and activities
Draft, proofread, edit, and finalize correspondence, presentations, and communications
Schedule and organize meetings via Microsoft Teams
Coordinate all domestic and international travel (flights, hotels, car rentals), and provide detailed itineraries and supporting documentation
Provide project admin support including monitoring workflow and anticipating potential issues
Review and summarize incoming mail/email; handle responses independently or as directed
Manage highly confidential and sensitive information with complete discretion
System One, and its subsidiaries including Joulé, ALTA IT Services, and Mountain Ltd., are leaders in delivering outsourced services and workforce solutions across North America. We help clients get work done more efficiently and economically, without compromising quality. System One not only serves as a valued partner for our clients, but we offer eligible employees health and welfare benefits coverage options including medical, dental, vision, spending accounts, life insurance, voluntary plans, as well as participation in a 401(k) plan.
System One is an Equal Opportunity Employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex (including pregnancy, childbirth, or related medical conditions), sexual orientation, gender identity, age, national origin, disability, family care or medical leave status, genetic information, veteran status, marital status, or any other characteristic protected by applicable federal, state, or local law.
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Ref: #558-Scientific