Office Manager/Assistant to the Director

COUNTY OF BUCKS

• JOB TITLE: ** Office Manager/Assistant to the Director
• JOB CODE:** 0309
• DEPARTMENT:** General Service
• UNION: **00
• FLSA STATUS:** Exempt
• GRADE: ** A
  
  

** **

• POSITION SUMMARY**:
  
  

Assist General Services Division office in an operational support role through logistics, coordination of workflow and services for all County Facilities including scheduling, work orders, appointments, answering phones, reports, payroll, account payable, and other administrative and clerical tasks.

** **

• ESSENTIAL FUNCTIONS AND RESPONSIBILITIES**:
• Coordinate and update Schedules for the Director of Operations
• Track Disciplinary Actions for All Employees at the General Service Warehouse
• Assist the Director with grievances.
• Coordinate Work Orders with Operations Manager and Director
• Coordinate and Assign Job Requisitions for General Services County Wide.
• PA's (New Hires/Transfers)
• Leave of Absence
• Pay Roll Almshouse Warehouse
• Location Sheets for Trades and Warehouse Employees
• Track Overtime Hours for Trades and Warehouse Employees
• Uniforms for Warehouse and Parks Employees
• Prepare and receive Timecards Warehouse Employees
• Prepare and receive Timecards Parks Employees
• Arrange for Carshare Request check employee's credentials.
• Prepare and receive key pickups and drop offs for the Lock Box for Carshare
• Close Out Work Order for Warehouse Assignments
• Receive Call Outs and log to employee's folder.
• Keep Track of Shoe Allowance Reimbursements for Warehouse Employees
• Weekly Job Postings
• Manage Fleet Maintenance scheduling for county Vehicles.
• License Reimbursements
• Assist with phone calls for 3950 main extensions.
• Keep spread sheets for ordering what custodians need.
• Interviews
• Manage the recycling account for General Services
• Credit Card Authorization for materials purchased for projects.
• Assist in Material Charge Backs for work at other departments.
• Performs similar or related duties as assigned/required.
  
  

Qualifications Required

To perform this job successfully, an individual must be able to perform each essential duty satisfactorily. The requirements listed below are representative of the knowledge, skill and/or ability required. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

• High School graduate or equivalent.
• Ability to multi-task in a busy office environment.
• Organized, accurate, and able to carry out directions to achieve the end goal.
• Proficient in Microsoft Office 365 Software (Outlook, Excel, Word, PowerPoint) with a keyboard skill of 45 wpm.
• Payroll software a plus.
• Ability to introduce and implement innovative ideas, be highly organized with ability to multitask and meet changing deadlines.
• Must be able to work without direction with attention to detail and high degree of accuracy.
• Must maintain confidentiality.