What are the responsibilities and job description for the Administrative Assistant position at Joulé?
Job Title: Administrative Assistant
Location: Boston, MA
Compensation: $30.00 - $38.70/hr
Schedule: Part-Time, 25.0 hours per week
Type: 3-month contract
Responsibilities
Ref: #558-Scientific
Location: Boston, MA
Compensation: $30.00 - $38.70/hr
Schedule: Part-Time, 25.0 hours per week
Type: 3-month contract
Responsibilities
- Provide administrative support to ensure efficient operation of the office
- Support managers and employees through a variety of tasks related to organization and communication
- Handle confidential and time-sensitive material effectively
- Answer and direct phone calls, manage correspondence via email, memos, letters, faxes, and forms
- Organize and schedule meetings and appointments
- Maintain contact lists and develop filing systems
- Assist in preparing regularly scheduled reports and presentations
- Order office supplies, book travel arrangements, and reconcile expense reports
- Provide general support to visitors and handle inquiries
- Take dictation and generate reports
- Manage multiple projects simultaneously
- Prepare and monitor invoices
- Develop administrative staff through information sharing and educational opportunities
- Ensure operation of equipment through preventive maintenance and repairs
- Maintain supplies inventory, check stock levels, place orders, and verify receipt
- Maintain professional and technical knowledge through workshops, publications, networking, and participation in professional societies
- Prior experience in administrative support or clerical roles preferred; no minimum experience required
- Strong organizational, communication, and time management skills
- Ability to handle confidential information responsibly
- Proficiency with office equipment and common computer applications (email, MS Office)
- Excellent interpersonal skills and professional demeanor
- Ability to multitask and prioritize effectively
- Education background relevant to office administration is a plus
Ref: #558-Scientific
Salary : $30 - $39