Construction Office Administrator

Overview
Join our dynamic construction team as a Construction Office Administrator, where your organizational prowess and administrative expertise will keep our projects running smoothly from start to finish. This vital role combines office management, vendor coordination, and team support to ensure seamless project operations. If you thrive in a fast-paced environment and excel at multitasking, this is your opportunity to contribute to exciting construction initiatives while fostering a positive and productive workplace.

Duties

• Manage daily office operations, including filing, record keeping, and maintaining organized project documentation
• Coordinate schedules for project teams, subcontractors, vendors, and clients to ensure timely communication and deadlines are met
• Oversee vendor management by sourcing, negotiating, and maintaining relationships with suppliers and service providers
• Handle human resources functions such as onboarding new staff, managing payroll using QuickBooks, and supporting training & development initiatives
• Assist with budgeting and bookkeeping tasks to track expenses, process invoices, and monitor project financials
• Support front desk responsibilities including answering multi-line phone systems, greeting visitors, and managing phone etiquette
• Organize project meetings, prepare agendas, take minutes, and distribute follow-up action items efficiently

Experience

• Proven administrative experience in an office setting within the construction industry or related fields
• Supervising experience with team management skills to oversee administrative staff or project coordinators
• Familiarity with office management software such as Jobtread or Buildertrend
• Strong organizational skills with the ability to manage multiple calendars and schedules simultaneously
• Experience in event planning for project launches or team-building activities is a plus
• Knowledge of human resources processes including onboarding, training & development programs
• Excellent communication skills—both verbal and written—to liaise effectively with vendors, team members, and clients

This role offers an energetic environment where your proactive approach will make a tangible impact on our construction projects. We value detail-oriented professionals who are eager to grow their skills while supporting our team’s success. Join us in creating exceptional structures through efficient office management and collaborative teamwork!

Job Type: Full-time

Pay: $35,000.00 - $40,000.00 per year

Work Location: In person

Salary : $35,000 - $40,000