Bookkeeper/Administrative Assistant

Job Summary

We are seeking a proactive and detail-oriented Bookkeeper/Administrative Assistant to join our dynamic team. This role combines essential bookkeeping responsibilities with administrative support, ensuring smooth office operations and accurate financial record-keeping. The ideal candidate will be highly organized, tech-savvy, and capable of managing multiple tasks efficiently. You will play a vital role in maintaining financial accuracy, supporting client communication, and providing exceptional front desk service to foster a welcoming environment for all visitors and team members.

Responsibilities

• Manage day-to-day bookkeeping tasks using QuickBooks, including invoicing, expense tracking, and bank reconciliations
• Handle data entry with precision, maintaining accurate financial and administrative records
• Support office management duties such as filing, document proofreading, and organizing spreadsheets
• Operate multi-line phone systems to answer inquiries, direct calls professionally, and provide excellent customer support
• Assist with calendar management and scheduling appointments for staff and clients
• Greet visitors at the front desk with friendly phone etiquette and provide exceptional customer service
• Maintain organized filing systems both physically and digitally using Google Workspace and Microsoft Office productivity software
• Support client communication through email correspondence, phone calls, and written documentation
• Perform general clerical tasks including typing, proofreading, and managing office supplies to ensure efficient workflow

Requirements

• Proven experience in office management or administrative roles with strong clerical skills
• Proficiency in QuickBooks for bookkeeping tasks and familiarity with financial software tools
• Excellent computer skills including Microsoft Office Suite (Word, Excel, Outlook), Google Workspace, and spreadsheets management
• Strong organizational skills with the ability to prioritize tasks effectively in a fast-paced environment
• Exceptional phone communication skills with experience handling multi-line phone systems and front desk duties
• Bilingual abilities are preferred to assist diverse client needs and enhance team communication
• Previous experience in customer service or medical/dental receptionist roles is a plus
• Demonstrated data entry accuracy, proofreading abilities, and attention to detail
• Ability to manage time efficiently while juggling multiple responsibilities with professionalism

Join us to be part of a vibrant team dedicated to excellence! This position offers an engaging work environment where your organizational talents and technical proficiency will make a meaningful impact every day. We value energetic individuals who thrive on multitasking and delivering outstanding support across all facets of office operations.

Pay: $15.00 - $25.00 per hour

Benefits:

• Flexible schedule

Work Location: In person

Salary : $15 - $25