What are the responsibilities and job description for the Administrative Assistant position at Georgia Southwestern State University?
This position is responsible for providing administrative support for the operations of the College of Education.
Responsibilities
Provides support for department chairs and faculty. (10%)
Assists the chairs and faculty members with special projects.
Attends meetings and records minutes.
Types, collates, copies, and uploads exams, handouts, and evaluation tools.
Provides support for academic functions. (40%)
Enters class schedules into Banner, makes adjustments as needed.
Assigns classrooms for each semester.
Enter and complete overload request forms
Assist with registering override requests
Prepare Part-time faculty request forms
Assist with graduate student application processing
Provides administrative support for office operations. (40%)
Answers telephone and greet visitors; provides information and assistance; takes messages; refers to appropriate personnel.
Processes incoming and outgoing mail.
Coordinates the maintenance of office equipment.
Prepares a variety of forms.
Updates handbooks and other documents.
Handles reservations for building classrooms
Prepares purchase orders and requests
Updates building calendar and schedule
Maintains office supply inventory, makes purchases as needed.
Performs related duties. (10%)
Required Qualifications
Educational Requirements
Associates degree required.
Required Experience
More than one year of related experience required.
Knowledge, Skills, & Abilities
KNOWLEDGE
Knowledge of modern office practices and procedures.
Knowledge of college and departmental policies and procedures.
Knowledge of business English, spelling, punctuation and arithmetic.
Knowledge of computers and job-related software programs.
SKILLS
Skill in prioritizing and organizing work.
Skill in the management of files and records.
Skill in the use of such office equipment as a computer, scanner, fax machine, and copier.
Skill in oral and written communication.
Contact Information
For more information or questions about a job posting, please contact the Department of Human Resources by phone at 229-931-2000 or by email at hr@gsw.edu .
For technical support, please call the USG Service Desk at 877-251-2644 or support@usg.edu .
USG Core Values
The University System of Georgia is comprised of our 26 institutions of higher education and learning as well as the System Office. Our USG Statement of Core Values are Integrity, Excellence, Accountability, and Respect. These values serve as the foundation for all that we do as an organization, and each USG community member is responsible for demonstrating and upholding these standards. More details on the USG Statement of Core Values and Code of Conduct are available in USG Board Policy 8.2.18.1.2 and can be found on-line at https://www.usg.edu/policymanual/section8/C224/#p8.2.18_personnel_conduct .
Additionally, USG supports Freedom of Expression as stated in Board Policy 6.5 Freedom of Expression and Academic Freedom found on-line at https://www.usg.edu/policymanual/section6/C2653 .
Conditions of Employment
Offers of employment are contingent upon completion of a background investigation including a criminal background check demonstrating eligibility for employment with Georgia Southwestern State University, as determined by Georgia Southwestern State University in its sole discretion, confirmation of the credentials and employment history reflected in application materials and, if applicable, a satisfactory credit check and drug screen.
Equal Employment Opportunity
Georgia Southwestern State University is an equal opportunity employer. As such, the University takes affirmative action to preclude discrimination in recruiting, transferring, training and terminating of employees because of race, color, creed, age, sex, national origin, veterans status, disability or any other reason in accordance with applicable state and federal statutes, executive orders and other regulations which prohibit discriminatory employment practices.
Responsibilities
Provides support for department chairs and faculty. (10%)
Assists the chairs and faculty members with special projects.
Attends meetings and records minutes.
Types, collates, copies, and uploads exams, handouts, and evaluation tools.
Provides support for academic functions. (40%)
Enters class schedules into Banner, makes adjustments as needed.
Assigns classrooms for each semester.
Enter and complete overload request forms
Assist with registering override requests
Prepare Part-time faculty request forms
Assist with graduate student application processing
Provides administrative support for office operations. (40%)
Answers telephone and greet visitors; provides information and assistance; takes messages; refers to appropriate personnel.
Processes incoming and outgoing mail.
Coordinates the maintenance of office equipment.
Prepares a variety of forms.
Updates handbooks and other documents.
Handles reservations for building classrooms
Prepares purchase orders and requests
Updates building calendar and schedule
Maintains office supply inventory, makes purchases as needed.
Performs related duties. (10%)
Required Qualifications
Educational Requirements
Associates degree required.
Required Experience
More than one year of related experience required.
Knowledge, Skills, & Abilities
KNOWLEDGE
Knowledge of modern office practices and procedures.
Knowledge of college and departmental policies and procedures.
Knowledge of business English, spelling, punctuation and arithmetic.
Knowledge of computers and job-related software programs.
SKILLS
Skill in prioritizing and organizing work.
Skill in the management of files and records.
Skill in the use of such office equipment as a computer, scanner, fax machine, and copier.
Skill in oral and written communication.
Contact Information
For more information or questions about a job posting, please contact the Department of Human Resources by phone at 229-931-2000 or by email at hr@gsw.edu .
For technical support, please call the USG Service Desk at 877-251-2644 or support@usg.edu .
USG Core Values
The University System of Georgia is comprised of our 26 institutions of higher education and learning as well as the System Office. Our USG Statement of Core Values are Integrity, Excellence, Accountability, and Respect. These values serve as the foundation for all that we do as an organization, and each USG community member is responsible for demonstrating and upholding these standards. More details on the USG Statement of Core Values and Code of Conduct are available in USG Board Policy 8.2.18.1.2 and can be found on-line at https://www.usg.edu/policymanual/section8/C224/#p8.2.18_personnel_conduct .
Additionally, USG supports Freedom of Expression as stated in Board Policy 6.5 Freedom of Expression and Academic Freedom found on-line at https://www.usg.edu/policymanual/section6/C2653 .
Conditions of Employment
Offers of employment are contingent upon completion of a background investigation including a criminal background check demonstrating eligibility for employment with Georgia Southwestern State University, as determined by Georgia Southwestern State University in its sole discretion, confirmation of the credentials and employment history reflected in application materials and, if applicable, a satisfactory credit check and drug screen.
Equal Employment Opportunity
Georgia Southwestern State University is an equal opportunity employer. As such, the University takes affirmative action to preclude discrimination in recruiting, transferring, training and terminating of employees because of race, color, creed, age, sex, national origin, veterans status, disability or any other reason in accordance with applicable state and federal statutes, executive orders and other regulations which prohibit discriminatory employment practices.