What are the responsibilities and job description for the HRIS & Data Specialist position at Join Our Team?
Who We Are: It all starts with purpose.
We are a purpose-driven nonprofit with a dynamic staff culture.
With a meaningful purpose, motivated staff, and excellent benefits, working here will definitely have you smiling! The ADA’s headquarters is located just steps from Chicago’s Magnificent Mile and close to public transportation. With more than 400 colleagues, the ADA Staff are some of the most talented people in the Chicago, Washington D.C., and Maryland area.
We were named a Top Workplace by the Chicago Tribune in 2019 and 2021! Come join our team!
Job Responsibilities:
The HRIS Specialist is a key role as a member of the HR team responsible for all HRIS UltiPro (UKG) functions and serves as the primary point of contact for day-to-day system administration. This position is responsible for processing full employee data lifecycle within the HRIS, including processing additions, changes, and updates. The incumbent will compile, structure, and analyze human resources data to support decision-making and drive both HR and organizational initiatives. Additionally, this role is responsible for organization-wide data reporting requests, such as AAP (Disabled Workers and Veterans), EEO-1, and other team data projects.
This position will also be responsible for creating and analyzing all HR surveys. The role includes researching and implementing new methods or AI-driven data systems to enhance the employee experience. The position will configure systems to meet ongoing business needs and generate reports to support HR functions such as total rewards, compliance, performance management, and workforce analytics. The incumbent will ensure that all data are accurately processed and maintained according to organizational policies and applicable regulations.
Must Have:
- Bachelor's degree
- 3 years (or 7 years in lieu of degree) of HRIS experience.
- Previous experience processing HR/Payroll information for the full employee life cycle (hires, promotions, changes, etc.).
- Experience working with large employee data files, synergizing data and making key comparisons, organizing and communicating information using tools in an easy-to-read format.
- A proven track record working with complex and confidential information.
- Have a collaborative team approach mindset.
- Knowledge of HRIS systems and advanced Excel skills including VLOOKUP and pivot tables.
- Strong analytic skills and ability to develop and implement analytical dashboards and reports to enable end users to analyze data and make business decisions.
- Knowledge of HR processes and practices.
- A self-starter who is results-focused with solid judgment, excellent verbal communication, writing, quantitative analytical, organizational and prioritization skills.
- Strong problem-solving, interpersonal, multi-tasking and innovative skills.
- Ability to work effectively with a fast-paced team, exhibit curiosity, evaluate solutions and implement appropriate outcomes, work independently and be attentive to detail.
- Proficient in M365
Nice to Have:
- Previous experience using data visualization tools (Microsoft Power BI, Tableau, etc.) and Qualtrics
- UKG (UltiPro) experience
Just a few of the benefits offered to employees:
- Promotes Work/Life Balance
- Hybrid Work Schedule (2-3 days from home)
- Health insurance/ dental reimbursement plan
- Ample Paid time off
- 401(k)
- Pension
- Flexible Spending Account
- Life insurance
- Tuition reimbursement
- Paid Parental Leave
- Pet Insurance
- Student Loan Refinance
- 2 days off to work at a charity event of your choice
The ADA values a variety of backgrounds and experiences and is committed to providing equal employment opportunities to qualified job candidates. The ADA is an equal opportunity employer of protected veterans and individuals with disabilities. All qualified applicants will receive consideration for employment in open positions without regard to race, ethnicity, gender, color, religion, sex, age, marital status, ancestry, citizenship, physical or mental disability, medical condition, veteran status or any other characteristic.
The American Dental Association is committed to providing reasonable accommodations for candidates with disabilities in our recruiting process. If you need any assistance or accommodations due to a disability, please let us know at recruiting@ada.org
Equal Opportunity Employer/Protected Veterans/Individuals with Disabilities.