Executive Assistant

The Executive Assistant (EA) will provide high-level administrative support to the President/CEO. Reporting directly to the CEO, the EA serves as a trusted partner in a close, one-on-one working relationship. The Executive Assistant also serves as a liaison to the Board of Directors and Senior Leadership, coordinates executive outreach and external relations efforts, and oversees special projects. The EA must be creative, resourceful, and thrive in a fast-paced, entrepreneurial environment.

The ideal candidate will demonstrate sound judgment across a wide range of situations, strong written and verbal communication skills, administrative and organizational skills, and the ability to balance multiple priorities effectively.

Responsibilities:

• Manage sensitive matters with strict confidentiality and discretion, especially decisions that directly impact the company's global operations.
• Sustain a daily calendar of meetings and events.
• Prepare Word, Excel, PowerPoint presentations, agendas, reports, special projects, and other documents to support the organization's objectives.
• Arrange travel and accommodations for executives.
• Prepare expense reports.
• Screen incoming telephone calls; take and deliver accurate messages; respond to requests by gathering and providing information, and referring non-routine calls to the appropriate staff.
• Excellent communication and time management skills; proven ability to meet deadlines.
• Ability to function well in a high-paced environment; performs additional duties as assigned by executives.
• Draft and prepare correspondence for internal announcements, board meetings, and organizations that the executive is involved with
• Manage the Executive's contacts.
• Assist in preparing and managing presentations and decks.
• Be responsive to emails/texts/phone calls, with contact outside normal business hours.
• Welcome the Executive’s guests by greeting them in person or on the phone, and by answering or directing inquiries.
• Use discretion, confidentiality, and good judgment to handle C-Level matters.
• Represent the company and the Executive in a positive light through great follow-through skills and sound judgment.
• Conserve the Executive's time by reading, researching, collecting, and analyzing information in advance as needed.
• Proactively manage intricate calendars and competing schedules, resolving conflicts with ease while supporting a range of ad hoc needs from personal events to family matters.

Minimum Qualifications:

• 5 years of related experience in an executive assistant role supporting C-Level executives required.
• Advanced Proficiency in Microsoft Office (Outlook, Word, Excel, and PowerPoint)
• Ability to communicate effectively and professionally.
• Flexible hours as dictated by the needs of the business for projects and meetings.
• Proven ability to assess business needs, identify key priorities, and exercise sound judgment in fast-moving or ambiguous situations.
• Perform duties at the highest level consistently.
• Ability to interact with people of all levels in a confident, professional manner.
• Demonstrate ability and temperament to work with sensitive information.
• Dedicated to meeting the expectations of the CEO and other senior executives by maintaining effective relationships with interested parties.
• Ability to think outside the box with a sense of urgency.
• Bachelor's degree (preferred)

M-D Building Products has been a trusted name in American construction for over 106 years. Founded in 1920, we have spent more than a century designing, manufacturing, and distributing the products that builders, contractors, and homeowners depend on to get the job done right. What started as a focused commitment to quality weatherstripping has grown into one of the most recognized and respected product portfolios in the construction industry. 

We are proud to be an American manufacturer. Every product bearing the M-D name is made right here in the United States, with production facilities in Oklahoma City, Oklahoma, our home and headquarters, as well as Louisville, Kentucky, and Gainesville and Brooklet, Georgia. Our facilities are home to skilled, dedicated teams who bring the same pride and craftsmanship to every product they make. 

At M-D, we don't just compete in our categories, we lead them. Our products are industry leaders or strong contenders for industry leadership across every line we carry. That standard of excellence isn't accidental. It is the result of more than a century of listening to our customers, investing in our people, and refusing to settle for good enough. The people of M-D are guided by five core values that define how we work, how we treat one another, and how we show up for our customers every day. 

Integrity~ Honesty doesn't need a policy. We do the right thing when nobody is looking. 

Vision~ Tomorrow's success is taken by the steps we take today. 

Commitment~ Every day, we are accountable to each other and our customers. 

Communication~ We listen with intent, communicate with clarity, and speak up for what's right. 

Stewardship~ We serve to promote one another, create opportunities, and provide customer delight. 

When you join M-D Building Products, you join a company that has stood the test of time. Not by standing still, but by continuously evolving, improving, and investing in the people who make everything possible. We believe every individual has the potential to make a meaningful impact, and we cultivate a culture that recognizes and develops that potential. If you are eager to learn, motivated to grow, and interested in building a career at M-D, we encourage you to apply. 

Benefits:

M-D Building Products, Inc offers a benefits package that includes Medical, Dental, Vision, On-Site Clinic, Voluntary Life Insurance, Lab Card Program, Group Term Life & AD&D, Flexible Spending Accounts, Dependent Care Flexible Spending Account, Short-Term and Long-Term Disability, 401(K) with Company Match, Paid Time Off, Tuition Reimbursement, Education & Development, Mental Wellness (Employee Assistance Program), and Voluntary Benefits including Accident, Critical Illness and Hospital Indemnity Insurance. 

M-D Building Products, Inc. provides equal employment opportunities for all current employees and applicants. This policy means that no one will be discriminated against because of race, religion, creed, color, national origin, nationality, citizenship, ancestry, sex, age, marital status, physical or mental disability, affectional or sexual orientation, gender identity, military or veteran status, genetic predisposing characteristics, or any other basis prohibited by law.

Location: Oklahoma City, 4041 N. Santa Fe, Oklahoma City, OK 73118