What are the responsibilities and job description for the Accounts Payable Specialist position at Johnstone Supply, The Balsan Group?
Accounts Payable Specialist – Join Our Growing Wholesale HVAC Team!
Position Summary:
We are seeking a detail-oriented and organized Accounts Payable Specialist to join our growing wholesale HVAC team. In this role, you will ensure vendors are paid accurately and on time while supporting the efficiency and financial health of the business. You will collaborate closely with purchasing and warehouse teams, manage vendor relationships, and assist with month-end close processes. This is an excellent opportunity for someone who thrives in a fast-paced environment and wants to be part of a supportive, collaborative team.
Key Responsibilities:
Process and review vendor invoices with accuracy and attention to detail.
Match invoices to purchase orders and receiving documents (three-way matching).
Prepare and process payments via checks, ACH, or wire transfers.
Reconcile vendor statements and resolve discrepancies promptly.
Collaborate with purchasing and warehouse teams to address invoice or receiving issues.
Maintain vendor files and assist with year-end 1099 reporting.
Support month-end close and provide documentation for audits.
Qualifications & Requirements:
2 years of accounts payable or accounting experience (experience in wholesale/distribution a plus).
Strong knowledge of AP processes and vendor management.
Proficiency with accounting software (ERP experience preferred) and Microsoft Excel.
High level of accuracy, organization, and time management skills.
Proactive problem-solver with strong communication skills.
Benefits:
401(k) with 4% company match
Health, dental, and vision insurance
Employee Assistance Program (EAP)
Financial support program
Opportunities for growth and development within the organization