What are the responsibilities and job description for the Administrative Assistant position at Johnson Metal Works?
About Us:
Johnson Metal Works, a rapidly growing metal fabrication company located in Bozeman, MT, is known for its excellence in custom industrial manufacturing, architectural and structural metal work. We are expanding our team and seeking a highly organized and detail-oriented Administrative Assistant to play a crucial role in our operations.
Job Summary:
As an Administrative Assistant at Johnson Metal Works, you will be responsible for overseeing various administrative tasks to ensure the efficient operation of our office. Your role will encompass coordinating activities, managing invoices, assisting with HR-related tasks, maintaining the ERP (Fulcrum) system, and providing support to our dynamic team.
Responsibilities:
- Coordinate and schedule appointments, meetings, and events for the team.
- Manage and organize office files, records, and documents with a focus on confidentiality.
- Prepare, review, and process invoices and financial documents as necessary.
- Assist in managing ADP-related tasks, including payroll and employee records.
- Maintain and manage the ERP system (Fulcrum) as needed to support operational efficiency.
- Handle incoming calls and emails, directing inquiries appropriately.
- Prepare and edit documents, reports, and correspondence.
- Assist with data entry and maintaining accurate records.
- Monitor and order office supplies and equipment.
- Provide administrative support to various departments as needed.
- Assist in organizing and coordinating office events and activities.
- Perform general clerical tasks such as photocopying, faxing, and mailing.
- Maintain a clean and organized office environment.
- Offer team support and assist colleagues in their daily tasks.
Qualifications:
- High School diploma or equivalent; Associate's degree or related certification is a plus.
- Proven experience as an Administrative Assistant or similar role.
- Proficiency in MS Office (Word, Excel, PowerPoint, Outlook).
- Strong organizational and time management skills.
- Experience in invoicing and financial document processing.
- Familiarity with ADP or similar payroll management systems is a plus.
- Experience with ERP systems, particularly Fulcrum, is an advantage.
- Excellent communication skills, both written and verbal.
- Detail-oriented with a focus on accuracy.
- Ability to handle confidential information with discretion.
- Positive attitude and a strong commitment to teamwork.
- Willingness to learn and adapt in a fast-paced environment.
Benefits:
- Competitive salary based on experience.
- Health, dental, and vision insurance options (for employees working 30 hours/wk).
- 401(k) retirement plan.
- Paid time off and holidays.
- Opportunities for professional development and growth.
- Role is posted as part-time, but there is potential to grow to full-time.