Payroll & HRIS Manager

Description

Position Overview:

Under the direction of the Senior Human Resources Manager, the Payroll & HRIS Manager supports multiple divisions and oversees the daily operations of payroll processing and related general accounting duties. This role manages payroll accounting functions, maintains payroll-related financial records, and partners with HR, Finance, and external auditors to support internal controls and reporting requirements. The position is part of a knowledgeable, flexible, and enjoyable HR team that works closely with all aspects of the organization. This is a supervisory position.

Responsibilities:

Payroll Management:

· Manage and process employee payroll information, ensuring accurate and timely payment is made to employees for each payroll period.

· Ensure compliance with wage, hour, tax, and benefit laws and regulations.

· Review and approve payroll reports, reconciliations, and adjustments.

· Manage garnishments, deductions, and employee time/attendance records

· Files required documents and reports according to the Company’s and state and federal payroll guidelines (i.e., W-2s, garnishments, etc.)

· Makes recommendations to support new processes or improve current processes

· Prepares training materials, guides, and documentation when needed

· Responds to payroll questions and concerns of employees, researching records and involving other resources/staff as needed.

HRIS Oversight:

· Serve as primary administrator for the HRIS 

· Maintain and update system configuration, security roles, workflows, and data integrity

· Develop, automate, and deliver HR and payroll analytics

· Partner with HR and IT to improve processes, increase efficiency, and enhance user experience

· Troubleshoot HRIS issues

Accounting Oversight:

· Oversee general ledger entries, payroll journal postings, and account reconciliations. 

· Support the finance teams with month-end and year-end close processes, ensuring the accurate recording of payroll and benefit costs.

· Prepare reports for management and external stakeholders as required.

Compliance and Reporting:

· Ensure adherence to federal, state, and local payroll tax regulations

· Coordinate with auditors and provide necessary payroll and accounting documentation

· Maintain confidentiality of employee records and sensitive financial data

· Keeps current with HR payroll policies and public policy changes affecting payroll rules and guidelines; provides input to policies and procedures for payroll processing.

· Builds professional Excel reports from payroll reporting software

Leadership and Team Development:

· Supervise and train payroll staff, providing coaching and feedback

· Develop efficient processes and recommend system enhancements

· Foster a culture of accuracy, accountability, and continuous improvement

Marginal Job Functions:

· Other projects as needed.

Requirements

Education:

· Bachelor’s degree in Accounting, Finance, or a related degree required

· Additional consideration given for Certified Payroll Professional certification (CPP)

Experience:

· Minimum of six years of experience with processing payroll for a multi-state employer

· 2-3 years in a payroll or HRIS leadership role

· Experience with computerized payroll systems and HRIS systems

· Paylocity experience is a plus

· Experience with Local, State, and Federal pay and taxation regulations

Other Requirements:

· Advanced knowledge of standard payroll concepts, practices, and procedures is required

· A thorough understanding of general accounting, payroll regulations, and compliance requirements is required

· Expert Excel skills that include proficiency in v-lookups and pivot tables

· Excellent analytical, organizational, and problem-solving skills

· Exceptional attention to detail, meeting deadlines, and providing a high level of customer service

Benefits:

We offer an excellent compensation package and team-oriented work environment with growth opportunities. Some of our outstanding benefits include:

· Health & Dental Insurance

· Company paid Life Insurance

· 401(k)

· Paid Time Off benefits

· Product discounts

· Wellness programs