What are the responsibilities and job description for the Part-Time Property Clerk; Sheriff’s Office position at JOHNSON COUNTY TEXAS?
Part-Time Property Clerk
Johnson County Sheriff’s Office
Department
Johnson County Sheriff’s Office
Occupational Category
Technician
Reports To
Crime Scene Investigator/Property Supervisor
Directs
N/A
Other
Has contact with County Officials, County department heads, outside organizations, representatives of local, state and federal agencies, and frequent contact with the general public.
Brief Description
This is a non-supervisory, non-sworn position providing part-time administrative and property-related support to the Johnson County Sheriff’s Office. Personnel assigned will assist with daily office operations, maintain accurate records, perform data entry, and support the management of property-related information. The employee must be dependable, detail-oriented, and comfortable interacting with the public in a government setting.
Essential Functions
This information is intended to be descriptive of key responsibilities. The following examples do not identify all duties performed by any single incumbent.
Physical Demand Codes
S = Sedentary | L = Light | M = Medium | H = Heavy | V = Very Heavy
|
|
CODE |
ESSENTIAL FUNCTIONS |
|
1 |
S |
Provides administrative support including answering phones, assisting visitors, and supporting staff with routine clerical needs. |
|
2 |
S |
Performs data entry by entering, updating, and verifying information in county systems; corrects discrepancies as needed. |
|
3 |
S |
Scans, organizes, and maintains physical and digital records in accordance with county retention standards. |
|
4 |
L |
Assists with property-related information management by inputting, updating, and verifying property data; ensures records are complete, properly scanned, and accurately filed. |
|
5 |
L |
Receives incoming property documentation and assists with organizing property information within the central property area. |
|
6 |
S |
Completes clerical duties including preparing documents, logging court orders, and supporting case-related paperwork. |
|
7 |
L |
Provides support for property auctions by preparing documentation and assisting with organizational tasks. |
|
8 |
S |
Must arrive at work on time and maintain a regular and reliable level of attendance. |
Job Requirements
|
AREA |
REQUIREMENT |
|
READING |
Ability to read and understand memos, reports, and written instructions. |
|
MATH |
Ability to perform basic math calculations. |
|
WRITING |
Ability to write clearly using proper grammar; ability to follow written and oral instructions. |
|
MANAGERIAL |
Ability to think and act independently without requiring specific instructions. |
|
BUDGET RESPONSIBILITY |
Ability to work within a budget and project future needs for job functions. |
|
SUPERVISORY/ORGANIZATIONAL CONTROL |
May attend staff or Commissioner Court meetings if requested. |
|
COMPLEXITY |
Ability to learn operation of modern office and media equipment. |
|
CUSTOMER SERVICE |
Ability to use proper customer service habits both internally and externally. |
|
INTERPERSONAL SKILLS |
Ability to deal effectively with the public and county personnel in a courteous manner. |
Necessary Knowledge, Skills, and Abilities
· Strong organizational skills.
· Ability to maintain confidentiality and follow county policies.
· Proficiency with Microsoft Office (Word, Excel, Outlook).
· Ability to work independently with attention to detail.
· Knowledge of property records or county databases is desirable.
Minimum Qualifications
· High school diploma or equivalent.
· Must be able to become CJIS certified.
· Ability to maintain confidentiality and follow county policies.
Preferred Qualifications
· Experience in government, administrative support, or records management.
· Familiarity with property records or county databases.
· Experience with financial or compliance-related tasks.
Certificates and Licenses Required
· Must complete a personal history packet.
· If required, must pass background investigation, oral interview, medical physical, psychological exam, and drug/alcohol testing.
· Valid Class C Texas driver’s license with satisfactory driving record.
Environmental Factors and Safety Hazards
· Primarily indoor office environment with occasional outdoor tasks.
· May be exposed to extreme heat or cold during seasonal months.
· Standard office interaction with the public.
· Occasional lifting of files or office supplies (up to 20 lbs).
Tools and Equipment Used
· Office equipment including computers, scanners, and phones.
· Measuring devices and basic hand tools as needed.
· Ability to learn laboratory or property-processing equipment as required.
Physical Demands
|
PHYSICAL DEMAND |
FREQUENCY |
DESCRIPTION |
|
Standing/Walking |
F |
Move about the building and office areas. |
|
Sitting |
F |
Desk work including data entry and scanning. |
|
Lifting/Carrying |
O |
Lifting files, boxes, or office supplies up to 20 lbs. |
|
Pushing/Pulling |
O |
Moving office items or property documentation. |
|
Reaching |
F |
Ability to reach above head height for files or supplies. |
|
Handling |
F |
Grasping and carrying items. |
|
Fine Dexterity |
F |
Operating office equipment and computer systems. |
|
Kneeling/Crouching/etc. |
O |
Occasional bending or reaching for files. |
|
Vision |
C |
Ability to read and comprehend written or displayed media. |
|
Hearing/Talking |
C |
Ability to fluently speak and understand English. |
Non-Physical Demands
|
DEMAND |
FREQUENCY |
DESCRIPTION |
|
Time Pressure |
C |
Ability to maintain activity to keep up with office and court deadlines. |
|
Irregular Schedule |
O |
May require occasional flexibility within normal business hours. |
|
Frequent Change of Task |
C |
Ability to shift focus rapidly between administrative tasks. |
|
Multitasking |
C |
Ability to perform multiple tasks simultaneously. |
|
Emergency Situations |
R |
Ability to assist if needed. |
|
Noisy/Distracting Environment |
R |
Office noise, phones, public interaction. |
|
Working Closely with Others |
C |
Ability to maintain cooperative relationships. |