Clerk II; JP#2

Court Clerk II – Entry Level

Reporting directly to the Chief Justice Court Clerk/Administrator, the Court Clerk II is responsible for a

variety of increasingly complex legal procedural duties.

Work Schedule: Monday–Friday, 8-hour days (40 hours per week). Condensed schedules (e.g., four 10-

hour days) are not offered for this position.

General:

· Maintains and ensures accuracy and integrity of the Courts’ electronic and paper files.

· Records, researches, and processes Orders of the Court and ensure timely completion.

· Serve as a liaison between the judge and attorneys, other County departments, law enforcement agencies, and the

general public.

· Provides customer service and performs detailed legal procedures associated with the receipt, review, processing,

and maintenance of court documents and case files.

· Prepares and processes varied legal procedures and documents including summons, subpoenas, writs, notifications,

motions, orders, judgments, abstracts, appeals, and dismissals.

· Assist judge in the courtroom during trials, process court evidence and exhibits into the court software, draft

judgments and orders as trials are in session.

· Process incoming and outgoing mail and email.

· Must be well versed in business writing and possess strong grammar skills.

· Assist with court docket coordination.

· Schedule court hearings and disseminate notices to all parties related to case.

· Records, maintains, and reports to the State any court ordered community service, driver’s license suspensions,

alcohol convictions by minors.

· Enter criminal cases into the OmniBase Services of Texas as needed.

· Cross-trains for departmental coverage of specialized duty assignments.

Research:

· Researching and maintaining a comprehensive knowledge and understating of applicable laws, criminal and civil

procedures, policies, and procedures to effectively communicate with judge, staff, elected officials, law enforcement, attorneys and pro-se litigants.

· Utilizes legal reference materials to perform research related to current laws and procedures.

· Preforms research to maintain up-to-date knowledge of monthly judgment interest rates.

Training/Certification:

· Maintain specialized knowledge of the statutes and governing processes of the court.

· Obtain required TLETS Certification and maintain recertification every two years.

· Attend annual clerk training session.

Financial:

· Collect court costs and fees.

· Calculates and processes exact fines and filing fee amounts; receives and processes payment for fees and

fines; handles receipts for money; reconciles cash drawer at the close of each business day; creates related financial reports; completes bank deposit as necessary.

· Processes surety, and cash bonds for criminal, civil, and administrative cases and personal bonds for criminal

cases.

· Balances cash drawer daily and prepares related reports on a daily and weekly basis.