Office/Project Coordinator

Position Overview:

More than just an Office Manager! Johnny on the Spot is the Treasure Valley's premier, fast-growing environmental contractor. We are looking for a game-changing office manager to join our team and help us accelerate our growth.

If you are a game-changing Office Manager who is smart, takes a high level of ownership and initiative, is game-changing, and desires to grow your skills and get better every day, then we need to talk.

Core Day-to-Day Job Responsibilities

• Manage and execute all office and administrative tasks and follow procedures to ensure the office operates efficiently and effectively.
• Utilize and maximize QuickBooks for bookkeeping and financial reporting - including categorizing transactions, processing vendor payables, tracking accounts receivable, and reconciling bank statements
• Invoice jobs weekly and follow up with clients on outstanding receivables
• Process claims as needed
• Maximize the use of technology in business operations, including Service M8, QuickBooks, and other applicable technology.
• Maintain office supplies inventory and place orders when necessary
• Track the source of all new leads and new business
• Call current customers to advise them when technicians will be arriving on job sites and of necessary schedule changes
• Manage calendars, schedule appointments, and assist with time management
• Answer phones professionally and direct calls to appropriate personnel
• Monitor marketing activity, track results, and serve as a backup as needed
• Document all processes initially and all subsequent changes
• Make outbound follow-up calls to customers and prospects
• Fill out and submit EPA documents as needed
• Manage and execute all human resource tasks including, but not limited to Job posting, screening calls, onboarding new team members, benefits administration, employment agreements, offboarding, and more
• Ensure contracts are executed and stored in appropriate files
• Review technician daily job time allocations
• Complete all other assigned tasks

Experience:

The ideal candidate will have the following experiences and qualities:

• Four- Year college degree
• Proven experience in office management or a similar role
• Proficiency in QuickBooks and Microsoft Office Suite (at least 2 years experience with QuickBooks Online)
• One year or more of restoration contractor and TPA experience is a plus
• Experience managing inventory and handling logistics is a plus
• Strong organizational skills with the ability to prioritize tasks effectively
• Operate with a high degree of integrity and professionalism
• Execute your daily work with focus, decisiveness, and efficiency
• Demonstrate strong critical thinking and problem-solving skills
• Strong affinity for process improvement
• Experience in event planning is a plus
• Excellent customer service and interpersonal skills
• Partner with the owner and team in a collaborative and productive manner

This position offers a competitive salary, opportunities for professional development, and a supportive work environment. If you meet the qualifications above and are ready to join a committed and high-functioning team as an Office Manager, we would love for you to apply and look forward to meeting you.

Job Type: Full-time

Pay: $45,000.00 - $65,000.00 per year

Benefits:

• 401(k)
• 401(k) matching
• Dental insurance
• Health insurance
• Paid time off
• Professional development assistance
• Referral program
• Vision insurance

Experience:

• Quickbooks: 3 years (Required)
• Office management: 3 years (Required)
• managing people: 3 years (Required)

Work Location: In person

Salary : $45,000 - $65,000