Medicare Office Coordinato/Data Entry

Position: Medicare Office Coordinator/Data Entry

Supervisor: Director of Clinical Services

Job Summary: Performs a full range of clerical functions related to employee and client records to assure compliance with applicable requirements and regulations. This position provides clerical and secretarial support for both Medicare and Private Home Health

Essential Functions and Responsibilities:

• Enters data into the computer including admission, discharge and transfer oasis, and physician orders on a daily basis
• Assures that all medical information is protected and kept confidential
• Files medical documents and retrieves records upon request
• Reviews and logs in all incoming work/physician orders on a daily basis
• Prepares admission paperwork for the clinicians
• Runs insurance verification for eligibility prior to admission
• Maintains all records pertaining to certified home health clients
• Maintains and documents current knowledge of agreements and governmental regulations by reviewing all information received and by attending informational meetings
• Maintains visit and discipline log to ensure that visit frequencies are being met in accordance with the Plan of Care
• Generates the Plan of Care from the software program and ensures that they are sent out to the physician for signature in a timely manner and returned within the required timeframe
• Completes and maintains the daily census report
• Audits medical records to ensure all necessary documents are in place
• Prepares and updates the on-call book on a weekly basis and more often if indicated
• Assists with other office tasks as warranted
• Serve as a backup for processing payroll for all home health and clinic staff
• Close out charts
• Orders office supplies and forms
• Gather information for record requests

Other Functions and Responsibilities:

• Other duties as requested or assigned by Director of Nursing/Health Services Director.

Working Conditions:

• Requires adherence to regulatory compliance, deadlines and timeframes which can create stressful situations
• Requires ability to focus on computer monitor for long periods of time
• Occasionally exposed to individuals behaving and or communicating in an unprofessional, hostile or disrespectful manner
• Prolonged sitting

Educational, Physical, and Other Requirements:

• Employee must be able to perform the essential functions of the job with or without reasonable accommodations. Physical requirements may include frequent use of hands to finger, handle, or feel objects, tools or controls; reach with hands and arms; talk or hear. The employee may be required to lift, stand; walk; sit; climb or balance; stoop; kneel; crouch or crawl; and smell. Vision abilities may require close vision, distant vision, color vision, peripheral vision, depth perception and the ability to adjust focus.
• For the safety and security of our residents and patients, employees must be able to read, write, and verbally communicate in English, which is the most universally used language of our resident and employee population.
• Maintain confidentiality
• Observes facility safety policies and procedures
• Adherence to departmental policies and procedures
• Works as scheduled and consistently demonstrates dependability and punctuality
• Education and Training: High school, technical or college
• Computer skills a must with current knowledge of related software programs
• Good public relations and training skills needed for working with clients and staff
• Position requires calmness in stressful situations and a satisfactory energy level

Customer/Guest Relations & Communications:

• Must maintain a professional, respectful, friendly demeanor with all residents, family members, guests, and staff at all times.

The employer reserves the right to change or assign other duties to this position with or without notice.