Administrative Office Management Position

Job Summary

Under the direction of management, this position works closely with internal customers to coordinate all safety compliance matters, including training tracking and reporting, inspections, and safety program requirements.

Key Responsibilities

• Coordinate customer requirements for field jobs and maintain contractor compliance portals.
• Assume responsibility for record retention of all types of training and certification records.
• Organize, track, update, and report on all records related to training, inspections, and safety programs.
• Assist the Safety Department in coordinating and scheduling employee qualifications and required training for field jobs as needed.
• Participate in customer or third-party EHS-related audits as required.
• Maintain contractor compliance portals to ensure good standing with customers.
• Provide administrative support to the Safety Department as needed.

Requirements:

• At least 3 years of administrative experience in an office setting.
• Prior administrative experience in a Safety Department or knowledge of General Industry EHS programs is preferred but not required.
• Strong working knowledge of Microsoft Office software (Word, Excel, Outlook, PowerPoint) is essential.

This role requires strong organizational skills, ability to work independently, and flexibility to handle overtime and after-hours emergencies. Candidates should have excellent communication and problem-solving skills to succeed in this position.