Executive Assistant

Overview:

JOH is one of the strongest independent food brokers in the country. With offices and strategic partnerships across the United States, JOH is extremely focused on finding profitable solutions for both our clients and customers. At JOH, we deeply believe in selling the right way, with passion and integrity.

Our teams represent each client with tenacity and respect. We deliver on all fronts by offering the best in headquarter sales, retail merchandising and extraordinary access to key decision makers. JOH is a dedicated and strong company that is Driven to Sell Right.

JOH is seeking an experienced Executive Assistant to work at our headquarters located in Billerica, MA. The Executive Assistant is a high-level administrative professional who provides comprehensive support to the President of the organization and other C-suite executives as needed. This role requires exceptional organizational skills, discretion, confidentiality, and the ability to manage a broad range of responsibilities, including both professional and occasional personal tasks to ensure the President's day-to-day operations run smoothly.

Key Responsibilities:

Executive Support:

• Manage and maintain the President’s calendar, including scheduling appointments, meetings, and travel arrangements.
• Prepare and edit correspondence, communications, presentations, agendas, and briefing documents.
• Accomplish both short and long-term assignments independently ensuring organizational effectiveness and efficiency.
• Attend meetings, take minutes, and follow up on action items as needed.
• Liaise with internal associates, departments, board members, clients, and customers to provide excellent service in all aspects of the job.
• Track key deadlines, projects, and deliverables to ensure timely execution.

Travel and Logistics:

• Arrange travel itineraries, accommodations, and transportation.
• Ensure travel plans are efficient and align with the President’s time and productivity goals.

Administrative & Office Management:

• Screen incoming calls, emails, and requests, handling them when appropriate.
• Organize and maintain physical and digital files and records.
• Maintain a list of current customers, clients, and addresses in support of general correspondence.
• Handle confidential information with the highest level of discretion and integrity.
• Meeting planning, organization and execution including set up/break down of meeting rooms.
• Manage catering orders for meetings including broader company events.
• Oversee C-suite and company’s memberships in various associations and organizations.
• Other duties as assigned.

Personal Assistance:

• Assist with personal errands and tasks including scheduling personal appointments.
• Coordinate occasional personal travel, reservations, and events.
• Provide additional personal support as requested, helping to optimize the President’s time and energy for high-priority work.

Qualifications:

• Bachelor’s degree in business administration or related field.
• Proven experience (5 years) as an Executive Assistant, or similar role supporting C-suite executives.
• Exceptional organizational, time management, and multitasking abilities.
• Excellent written and verbal communication skills.
• Financial skills to create and reconcile expense reports
• High level of professionalism, discretion, and confidentiality.
• Advanced Microsoft Office Suite and calendar management tools.
• Ability to anticipate needs and proactively solve problems.
• Experience interfacing with client/customers
• Flexibility to manage a dynamic schedule and occasional after-hours requests.

Preferred Qualifications:

• Prior experience supporting a company President, CEO, or Founder.
• Food, beverage or consumer package industry experience, broker experience a plus.
• Ability to read and understand financial, analytics, and other reports, and summarize and present data.