ACCOUNTING SPECIALIST

Accounting Specialist

Joe Gear Companies

About Us

Joe Gear Companies is a family-owned investment and management organization committed to serving our clients, creating opportunities for our employees, and strengthening our communities. Our mission is to improve the lives of everyone we encounter by living out our core values and maintaining a strong customer focus.

We operate across multiple industries, including:

• Light, medium, and heavy-duty truck sales, parts, and service
• Foreign and domestic defense contracting
• Real estate investments

Our Core Values

• Do the Right Thing – Integrity comes first, always.
• Relentless Drive – We pursue excellence and results without compromise.
• Customer Focused – We prioritize exceptional service internally and externally.
• Win As a Team – Collaboration and accountability drive our success.

Position Summary

The Accounting Specialist supports multiple companies by performing essential accounting functions, including accounts receivable, accounts payable, and general recordkeeping. This role reports directly to the Accounting Manager.

Key Responsibilities

Accounts Receivable & Cash Management

• Process and reconcile daily customer payments (credit card, ACH, and checks)
• Post deposits and transactions in QuickBooks and ITrack
• Manage interstate billing (IBS) transactions and reconciliations
• Monitor and resolve chargebacks and NSF/returned payments
• Maintain accurate payment logs and records

Accounts Payable

• Process vendor invoices and maintain AP records
• Enter and manage vendor information, including W-9s
• Reconcile purchase orders with vendor bills
• Perform bi-weekly check runs
• Respond to vendor inquiries and manage AP email communications

General Accounting Duties

• Record journal entries and maintain accurate financial data
• Reconcile bank and vendor statements
• Code and reconcile company credit card transactions
• Assist with month-end closing processes
• Ensure all transactions are recorded accurately and timely

Administrative & Support

• Maintain organized filing and documentation (digital and physical)
• Monitor accounting email inboxes and route communications appropriately
• Assist team members with accounting-related questions
• Serve as backup support for other Accounting Specialists as needed

Performance Expectations

• Respond to emails and communications within 1 business day
• Post payments, journal entries, and transactions within 1 business day
• Complete monthly processing (invoices, reconciliations, credit cards) by the 5th business day
• Process payables within deadlines to avoid late fees
• Complete daily IBS billing and funding tasks

Qualifications

• Experience with accounts payable and accounts receivable
• Familiarity with QuickBooks (required) and ITrack (preferred)
• Strong attention to detail and organizational skills
• Ability to manage multiple entities and priorities
• Effective communication and problem-solving skills

What We’re Looking For

• A team player who embodies our core values
• A self-starter with a strong work ethic and accountability
• Someone eager to learn, grow, and improve processes
• A professional who takes ownership and follows through

Why Join Joe Gear Companies?

• Family-oriented culture with strong values
• Opportunities for growth and development
• Collaborative and supportive team environment
• Meaningful work that impacts employees, customers, and communities

Requirements & Qualifications

• High school diploma or equivalent required
• Minimum 3 years of accounting experience, including exposure to:
  • Accounts Receivable (A/R)
  • Accounts Payable (A/P)
  • Payroll
  • General Ledger (G/L) (preferred)
• Proficiency in QuickBooks required
• Strong interpersonal and communication skills; ability to work effectively in a team environment
• Demonstrated willingness to support team members and contribute to overall team success
• Valid driver’s license required

Physical Requirements

• Ability to sit, stand, and walk for extended periods, including navigating stairs
• Ability to lift up to 10 pounds safely
• Ability to communicate effectively to exchange information