Accounting Specialist

We are seeking a highly skilled and detail-oriented Senior Accounting Specialist to join our dynamic finance team. In this pivotal role, you will leverage your extensive accounting expertise to ensure accurate financial reporting, compliance with regulatory standards, and efficient management of financial data. Your proactive approach and technical proficiency will contribute significantly to our organization’s financial integrity and operational success. This position offers an exciting opportunity for a motivated professional to grow their career while supporting our mission of financial excellence.

Core Responsibilities

Accounts Payable – Daily Execution (Primary Focus)

• Code and post all general administrative expenses to the correct general ledger accounts
• Review and ensure accuracy and completeness of all AP entries before posting
• Maintain strict control over daily transaction flow and posting discipline
• Process and manage daily COD transactions

Cash Flow Monitoring & Payment Execution

• Monitor daily cash activity and ensure alignment between transactions and available balances
• Coordinate and execute ACH and wire payments
• Manage and execute weekly check runs (multiple entities)
• Maintain accurate records of all disbursements and payment activity

Credit Card & Expense Reconciliation

• Reconcile corporate credit card transactions monthly
• Ensure all charges are properly coded, supported, and posted
• Investigate and resolve discrepancies or missing documentation

Bank Reconciliations & GL Integrity

• Perform daily and monthly bank reconciliations
• Reconcile all activity to the general ledger
• Identify and resolve discrepancies independently
• Maintain accurate cash and transaction records

Month-End Close & Reporting

• Prepare and post journal entries (payroll, accruals, adjustments)
• Maintain and reconcile balance sheet schedules
• Assist with month-end close process
• Generate and maintain required financial reports
• Ensure all data is accurate, complete, and audit-ready

Future Growth (Secondary Responsibility)

• Support accounting operations for a second company (machine shop)
• Assist with basic AR/AP functions and transaction posting
• Contribute to setup and maintenance of new accounting records

Qualifications

• 4–7 years of accounting experience
• Strong hands-on experience with:
• Accounts Payable operations
• General ledger posting
• Bank reconciliations
• Credit card reconciliations
• Proven ability to manage daily transaction flow accurately and consistently
• Experience in inventory-based, manufacturing, or distribution environments preferred
• Intermediate Excel skills (reconciliations, tracking, reporting)

Key Competencies

• Strong attention to detail and accuracy in financial data
• Ability to work independently and resolve issues without escalation
• Organized and able to manage multiple deadlines consistently
• Accountability for complete and timely execution of responsibilities