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APN Consulting, Inc. is a progressive IT staffing and services company offering innovative business solutions to improve client business outcomes. We focus on high impact technology solutions in ServiceNow, Fullstack, Cloud & Data, and AI / ML. Due to our globally expanding service offerings we are seeking top-talent to join our teams and grow with us.
Title: Sr Editorial Assistant
Location: Piscataway, NJ
Contract
Job Description
As a member of the RAS team, the Sr Editorial Assistant provides comprehensive administrative and leadership support for one or more RAS journals. This role serves as a critical liaison between the Editor-in-Chief (EiC), editorial boards, and authors to ensure a high-quality, timely peer review process. Beyond journal-specific duties, the Associate acts as a versatile resource for the RAS Executive Director, assisting with society-wide initiatives, governance support, and special projects as needed.
Key Responsibilities
APN Consulting, Inc. is a progressive IT staffing and services company offering innovative business solutions to improve client business outcomes. We focus on high impact technology solutions in ServiceNow, Fullstack, Cloud & Data, and AI / ML. Due to our globally expanding service offerings we are seeking top-talent to join our teams and grow with us.
Title: Sr Editorial Assistant
Location: Piscataway, NJ
Contract
Job Description
As a member of the RAS team, the Sr Editorial Assistant provides comprehensive administrative and leadership support for one or more RAS journals. This role serves as a critical liaison between the Editor-in-Chief (EiC), editorial boards, and authors to ensure a high-quality, timely peer review process. Beyond journal-specific duties, the Associate acts as a versatile resource for the RAS Executive Director, assisting with society-wide initiatives, governance support, and special projects as needed.
Key Responsibilities
- Journal Management & Peer Review Support
- Daily Operations: Manage the daily workflow for assigned journals, handling high volumes of emails (30–50 per day) and troubleshooting user issues.
- System Administration: Maintain proficiency in PaperCept or other designated peer-review systems to manage manuscripts, update rosters, and configure sites for special collections.
- Quality Assurance: Conduct detailed side-by-side file comparisons to ensure all citations, keywords, and metadata meet Xplore specifications prior to publication.
- Workflow Monitoring: Track the progress of thousands of submissions, sending reminders to Senior and Associate Editors to ensure editorial deadlines are met.
- Board & Volunteer Leadership
- Recruitment & Training: Manage the bi-annual cycle of recruiting, data compilation, and voting for new editorial board members.
- Onboarding: Conduct training for new editors and ensure all documentation and system access are properly configured.
- Strategic Meetings: Prepare comprehensive presentations for board meetings and society reviews (e.g., PAB or PRAC reviews), identifying performance trends and opportunities.
- Financial & Operational Oversight
- Budget Management: Oversee the operational budget for assigned journals, including salaries, travel, supplies, and awards.
- Logistics & Events: Plan and host board dinners and meetings, managing venue sourcing, menus, and travel logistics for the EiC and staff.
- Award Administration: Coordinate annual "Best Paper " awards, managing the nomination and voting processes over several months.
- Digital Presence & Communications
- Social Media & Web: Maintain journal social media accounts, post weekly updates, and coordinate with authors and Science Communications Editors.
- Promotion: Work with Publishing to unlock specific articles for promotion and link papers to relevant conference programs (e.g., ICRA, IROS).
- Executive Director & Society Support
- Special Projects: Assist the RAS Executive Director with research, information requests, and the development of new society initiatives.
- Governance Support: Arrange committee meetings, schedule calls, and prepare correspondence on behalf of society leadership.
- Flexibility: Perform additional administrative or strategic tasks as requested by the Executive Director to support the broader goals of the Robotics and Automation Society.
- Education: Bachelor''s degree in a curriculum stressing excellence in research, writing, and communication.
- Experience: 5 years of business experience, ideally in technical program management, scholarly publishing, or non-profit administration.
- Technical Skills: * Advanced competency in PaperCept (or similar manuscript systems) and Microsoft Office (Word, Excel, PowerPoint).
- Proficiency in social networking tools (LinkedIn, Facebook) for professional promotion.
- Professionalism: * Superior English grammar and proofreading skills for high-stakes correspondence.
- Ability to interact diplomatically with senior-level volunteers, staff, and international partners.
- Strong multitasking skills with the ability to balance multiple journal accounts and society projects simultaneously.