Sr. Administrative Assistant

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Job Title: Sr. Administrative Assistant

Location: San Jose, CA 95110

Type: Contract (03 Months, Possible Extension/Conversion)

Schedule: Hybrid 2-3 days onsite

Duties:     

• Provide administrative support to the Sr. Director(s) of AI Platform and Foundry
• Extensive scheduling and calendar coordination (Outlook)
• Coordinate travel arrangements, domestic & int’l
• Filter and manage requests for internal & external commitments
• Coordinate special projects including team off-sites, team building activities and all hands meetings
• Managing team access to shared databases, handling purchase orders
• Creating and editing agendas, reports, and other documents to support organizational objectives.
• Submit and maintain expense reports
• Manage staff meeting agendas as well as attend and capture key outcomes and actions
• Regularly collaborate with cross-functional Administrative & Executive Assistants
• Look for opportunities to streamline efforts and improve processes
• Ability to handle frequent interruptions or changes in priorities while remaining flexible and calm under pressure
  
  

Skills:     

• 5 years of experience in coordination, administrative, or operations capacity
• Experience interacting with customers and staff at all levels in a fast-paced, high-pressured environment, with a high level of professionalism and confidentiality
• Expert knowledge of computer technology, including MS Office (Outlook, Word, Excel, PowerPoint, and Teams), Slack, and familiarity with Concur or other expense-reporting software
• Demonstrated ability to quickly turn around projects with polish and accuracy
• Extremely organized with ability to juggle multiple/complex demands in a fast-paced environment
• Work effectively with minimal direction, take initiative, and follow through
• Proven ability to assess and prioritize conflicting demands
• Must handle confidential information with integrity and exercise discretion
• Highly organized with strong communication and writing skills
• Eagerness to network with other Executive Assistants at Adobe and cooperate as a worldwide team
• Ability to work well with all levels of management, staff, and outside contact
• Ability to work regularly onsite at the Adobe San Jose location required
• Flexibility to work outside normal business hours as dictated by business needs.
  
  

About Us:

Founded in 2009, IntelliPro is a global leader in talent acquisition and HR solutions. Our commitment to delivering unparalleled service to clients, fostering employee growth, and building enduring partnerships sets us apart. We continue leading global talent solutions with a dynamic presence in over 160 countries, including the USA, China, Canada, Singapore, Japan, Philippines, UK, India, Netherlands, and the EU.

IntelliPro, a global leader connecting individuals with rewarding employment opportunities, is dedicated to understanding your career aspirations. As an Equal Opportunity Employer, IntelliPro values diversity and does not discriminate based on race, color, religion, sex, sexual orientation, gender identity, national origin, age, genetic information, disability, or any other legally protected group status. Moreover, our Inclusivity Commitment emphasizes embracing candidates of all abilities and ensures that our hiring and interview processes accommodate the needs of all applicants. Learn more about our commitment to diversity and inclusivity at .

Compensation: The pay offered to a successful candidate will be determined by various factors, including education, work experience, location, job responsibilities, certifications, and more. Additionally, IntelliPro provides a comprehensive benefits package, all subject to eligibility.