Senior Administrative Business Partner

Senior Administrative Business Partner (Sr. ABP)

The Senior Administrative Business Partner (Sr. ABP) provides diverse expertise and highly skilled administrative support to Senior/Executive Management and staff in Early Clinical Development. This role anticipates, determines, and fulfills business partners' needs in a proactive, well-organized, and customer-oriented manner. Interactions can involve matters of utmost sensitivity, partnering with supervisors and other staff to identify efficiencies across work groups.

The Opportunity

• Proactively manage and maintain business partners' complex calendars and meetings
• Coordinate and manage complex travel needs and logistics
• Plan large mid-level internal meetings (e.g., department meetings, large team/committee)
• Possess advanced knowledge of Genentech IT systems (e.g., cSuite, virtual collaboration tools)
• Manage relationships with internal and external stakeholders, often requiring high confidentiality
• Create contracts/purchase orders and process payments and expense reports
• Help coordinate candidate/interview processes
• Manage and plan team-building events and workshops (depending on role and level)
• Independently lead the planning and execution of complex team offsites (multiple locations, days, activities, travel needs)
• Draft email communications on behalf of manager, team, department, or leader
• Manage departmental gSites, Slack channels, websites, newsletters (collect content, distribute information, oversee maintenance)
• Provide Project Management support for Quality Compliance & Clinical Capabilities (QC3) projects and initiatives
• Perform additional responsibilities assigned based on business needs
  
  

Who You Are

• Ability to multitask, prioritize, and execute tasks independently; may assist in coordinating workflow among team members
• Collaborative; initiates and facilitates team development, shares relevant information, works with different functions to achieve optimal outcomes
• Ability to handle and exercise judgment and discretion concerning sensitive, confidential, and proprietary information
• Demonstrates accuracy and attention to detail in own and others' work; communicates standards for accuracy within the team
• Based on experience, skill, and strategic context, makes decisions independently with minimal external input or validation
• Experience working with senior leaders and management
• In-depth knowledge of Microsoft Office (PowerPoint, Excel, Word), cSuite Tools (gMail, gCal, gSheets, gSlides, Trello, Jamboard, gMeet, Zoom); able to provide instruction or training as needed
• 5-7 years of related administrative, operations, or project management experience (experience in pharmaceutical/biotechnology industry preferred)
• BS/BA degree or equivalent industry experience
  
  

Note: Relocation benefits are not available for this posting.