What are the responsibilities and job description for the Executive Office Assistant/Administrator position at Jobs via Dice?
One of SGA's premier Management Consulting Clients is seeking an experienced Executive Office Assistant/Administrator for a contract-to-hire role. This role will entail working onsite 5 days a week in a very professional office space in downtown NYC (must be able to present and conduct themselves accordingly). Must be comfortable communicating with all members of the organization (including Senior Executives) as needed and working as part of a dynamic and experienced team performing similar functions. Must be able to start early (typically schedule 7-4) and be flexible with scheduling to support various events, kickoffs, etc which could include evening and weekend work as needed (should expect to work overtime - all hours are billable). Must be comfortable with Zoom and able to assist in setting up conference rooms/calls for remote personnel. A high-school degree is required at minimum. Duties: Please note this person will need to be able to move larger and heavier objects like furniture
Daily Operations
SGA is a technology and resource solutions provider driven to stand out. We are a women-owned business. Our mission: to solve big IT problems with a more personal, boutique approach. Each year, we match consultants like you to more than 1,000 engagements. When we say let's work better together, we mean it. You'll join a diverse team built on these core values: customer service, employee development, and quality and integrity in everything we do. Be yourself, love what you do and find your passion at work. Please find us at .
SGA is an Equal Opportunity Employer and does not discriminate on the basis of Race, Color, Sex, Sexual Orientation, Gender Identity, Religion, National Origin, Disability, Veteran Status, Age, Marital Status, Pregnancy, Genetic Information, or Other Legally Protected Status. We are committed to providing access, equal opportunity, and reasonable accommodation for individuals with disabilities in employment, and our services, programs, and activities. Please visit our company to request an accommodation or assistance regarding our policy.
Daily Operations
- Sets up client meeting rooms each morning
- Ensures collaboration rooms are clean, properly furnished, and ready for use
- Performs walkthroughs to identify and report missing furniture, carpet issues, or broken doors
- Maintains primary oversight of their floor but checks all floors regularly to address cleanliness or facility issues
- Handles ad-hoc cleaning requests (e.g., pantry spills, trash removal)
- Conducts refrigerator clean-out every Friday
- Manages all office moves including those for Senior Partners, Partners, Executive Assistants, and others
- Handles locker requests for all floors
- Works with RA and OS Team to support hit list meetings and offers suggestions based on observations
- Responsible for setup of internal events including Happy Hours, Partner meetings, Book Launches, and other functions, including "special" furniture set up
- Supports setup and coordination of New Hire Orientation, Embark events, and other large internal meetings
- Monitors weekend client meetings and special weekend work as needed
- Responds to inquiries sent to the Shared Facilities email inbox
- Assists in coordinating vendor visits and maintenance tasks
- Acts as backup for other team members during their PTO
- Provides Zoom setup and backup coverage for IT-led client meetings
- Assists in resolving room conflicts and back-to-back meeting setups-proactive problem solver
- Uses intuitive knowledge of room layouts and furniture configurations for optimal setups
- Assists Mail Services with deliveries
- Actively participates in Office Services team meetings
- Offers input and ideas to improve service and operations
- Responsive to ad-hoc requests via email
- Supports all OS-related tasks, including support of Reception requests when needed
SGA is a technology and resource solutions provider driven to stand out. We are a women-owned business. Our mission: to solve big IT problems with a more personal, boutique approach. Each year, we match consultants like you to more than 1,000 engagements. When we say let's work better together, we mean it. You'll join a diverse team built on these core values: customer service, employee development, and quality and integrity in everything we do. Be yourself, love what you do and find your passion at work. Please find us at .
SGA is an Equal Opportunity Employer and does not discriminate on the basis of Race, Color, Sex, Sexual Orientation, Gender Identity, Religion, National Origin, Disability, Veteran Status, Age, Marital Status, Pregnancy, Genetic Information, or Other Legally Protected Status. We are committed to providing access, equal opportunity, and reasonable accommodation for individuals with disabilities in employment, and our services, programs, and activities. Please visit our company to request an accommodation or assistance regarding our policy.