Executive Assistant - Hybrid

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Genesis10 is currently seeking an Executive Assistant with our client in the financial industry located in Charlotte, NC. This is a 12 month contract position.

Responsibilities:

• Manage the schedule and calendar of 1- 2 executives, including meetings, telepresence, conference rooms and travel
• Schedule staff events
• Coordinate and respond to correspondence and requests from outside groups
• Type memoranda and correspondence as well as taking meeting notes and takeaways for executives
• Maintenance of accurate records
• Prepare expense reimbursement
• Order supplies and access requests
• Communications to the teams
• Other related administrative duties
• Work closely with the Business Support Manager/COO to ensure that the executives and organization are being fully supported
• Schedule meetings and intense daily calendar management
• Screen and respond to incoming meeting emails: forward and respond pro-actively as appropriate
• Prepare executives for each day's meetings including daily calendar, assist in compiling and organizing documents and materials for meetings
• Accurately arrange complex, detailed and frequently changing travel plans and itineraries in Concur
• Expense processing in Concur
• Assist with various administrative aspects of the Leadership team
• Assist other senior members of the leadership team when needed
• Assist key leaders in the organization in coordinating and managing of global team routines, events, and activities
• Plan, schedule and coordination of team events, outings, etc.
  
  

Requirements:

• Agile tools (Jira)
• Resourceful and able to work autonomously across a complex organization structure
• Able to be adaptable and work well with people with different interpersonal style
• Ability to maintain a very organized desk and be adaptable to daily change as well as ability to prioritize tasks
• Prior work or current work experience as a Senior Administrative Assistant
• Demonstrated ability in either current or prior positions to interact with senior level executives
• Understanding of managing executive calendar and prioritizing activities, ideally with prior experience in communicating with other executives and their support staff
• Ability to work independently, multi-task, manage time wisely; handle confidential and sensitive material with highest degree of integrity
• Strong executive presence; superior interpersonal communications skills
• Ability to multi-task in an urgent and deadline-driven environment
• Demonstrate accuracy and thoroughness and monitor own work to ensure quality
• Excellent attention to detail and organizational skills
• Proactive attitude with ability to stay focused and maximize time efficiently
• Enthusiasm, patience, and positive attitude are a must
• Proficient with these programs: MS Office Products (Outlook, Word, Excel, PowerPoint)
  
  

Desired skills:

• Knowledge of client systems including Concur, Ariba/eRequest, Corporate travel services, myFacilities, visitor access system, Workday
  
  

Pay rate: $28.73 - $36.73 per hour

Only candidates available and ready to work directly as Genesis10 employees will be considered for this position.

If you have the described qualifications and are interested in this exciting opportunity, please apply!

About Genesis10:

Ranked a Top Staffing Firm in the U.S. by Staffing Industry Analysts for six consecutive years, Genesis10 puts thousands of consultants and employees to work across the United States every year in contract, contract-for-hire, and permanent placement roles. With more than 300 active clients, Genesis10 provides access to many of the Fortune 100 firms and a variety of mid-market organizations across the full spectrum of industry verticals.

For contract roles, Genesis10 offers the benefits listed below. If this is a perm-placement opportunity, our recruiter can talk you through the unique benefits offered for that particular client. Benefits of Working with Genesis10:

Access to hundreds of clients, most who have been working with Genesis10 for 5-20 years.

The opportunity to have a career-home in Genesis10; many of our consultants have been working exclusively with Genesis10 for years.

Access to an experienced, caring recruiting team (more than 7 years of experience, on average.)

Behavioral Health Platform

Medical, Dental, Vision

Health Savings Account

Voluntary Hospital Indemnity (Critical Illness & Accident)

Voluntary Term Life Insurance

401K

Sick Pay (for applicable states/municipalities)

Commuter Benefits (Dallas, NYC, SF and Illinois)

For multiple years running, Genesis10 has been recognized as a Top Staffing Firm in the U.S., as a Best Company for Work-Life Balance, as a Best Company for Career Growth, for Diversity, and for Leadership, amongst others. To learn more and to view all our available career opportunities, please visit us at our website.

Genesis10 is an Equal Opportunity Employer. Candidates will receive consideration without regard to their race, color, religion, sex, sexual orientation, gender identity, national origin, disability, or status as a protected veteran.