What are the responsibilities and job description for the Vendor Authentication Administrator position at Jobs@UIOWA?
Join the University of Iowa Accounts Payable Department as a Vendor Authentication Administrator in a high-impact role supporting vendor onboarding, authentication, and fraud prevention. You will review new vendor requests, verify legitimacy, and manage ACH banking changes, Admin eSupplier access, vendor mergers, and bankruptcy processes with strong judgment and attention to detail.
This role also supports 1099 processes, payment verifications, failed payment reviews, and vendor file maintenance to improve accuracy and reduce duplicate records. You will serve as a key resource for vendor team processes, collaborate with internal and external partners, and make a meaningful impact through analytical work, process improvement, and customer support. This position is not eligible for University sponsorship for employment authorization.
Duties to Include:
Manage assessment of risk analysis for vendors that are new to the University to ensure legitimacy.
Manage vendor record updates associated with merger acquisitions
Maintain reports to monitor and thoroughly assess the legitimacy of new and existing vendors.
Efficiently and accurately process daily purchasing and payment transactions associated with new vendor requests and vendor mergers and acquisitions.
Location: PCO
Schedule: Monday through Friday, 8:00am-4:30pm
Pay: $43,240 - commensurate
For a full job description, please send an e-mail to the contact listed below.
Required Qualifications:
Bachelor’s degree in accounting or a related field, or equivalent combination of education and experience.
Experience (typically 6 months) in Accounting, Vendor Management, and/or fraud analysis.
Must be proficient in computer software applications such as Microsoft Office, including Excel and Word.
Excellent written and verbal communication skills.
Good organizational and analytical/statistical skills with the ability to meet deadlines and multitask.
Excellent project management skills.
Desired Qualifications:
Knowledge of automated accounting systems.
Extensive experience in managing vendor information and conducting thorough analyses to assess validity and identify potential indicators of fraud.
Familiarity with University systems such as PeopleSoft, APPO, ePro and ProTrav.
Knowledge of University business processes and procedures.
Position and Application Details:
In order to be considered for an interview, applicants must upload the following documents that clearly address how they meet the qualifications of this position and mark them as a “Relevant File” to the submission:
Resume
Cover Letter
Job openings are posted for a minimum of 7 calendar days and may be removed from posting and filled any time after the original posting period has ended.
Successful candidates will be required to self-disclose any conviction history and will be subject to a criminal background check. Up to 5 professional references will be requested at a later step in the recruitment process. State agency employers in Iowa are required to use E-Verify to confirm employment eligibility. University of Iowa employees, including those who work remotely or out-of-state, are subject to E-Verify.
For additional questions, please contact Brooke McMurl at brooke-mcmurl@uiowa.edu or 319-467-0719.
This position is fully on campus.
About the University of Iowa:
Joining the University of Iowa means becoming a vital part of the Hawkeye community, where your work directly impacts education, research, and student success.
Enjoy exceptional health coverage, university-paid life insurance, robust retirement plans, and generous leave policies. Benefit from 24/7 support services, well-being resources, and access to UI Health Care specialists. Grow professionally with advanced training, leadership development, and tuition assistance.
Iowa City offers a great quality of life with world-class performances at Hancher Auditorium, Big Ten athletics, top-ranked public schools, and outdoor recreation.
Join us in making a difference at a leading Big Ten university and premier public research institution.
Salary : $43,240