What are the responsibilities and job description for the Associate Project Manager, Fabrication Services position at Jobright.ai?
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Job Summary:
GPJ is the world leader in experiential marketing, and they are seeking an Associate Project Manager for their Fabrication Services team. The role involves estimating project needs, managing logistics and supervision, and ensuring accurate project reconciliation and closeout.
Responsibilities:
• Estimate specific aspects of the services provided.
• Calculate the time needed for fabrication producers, floorplanning, and handling project management tasks such as inventory management and creating checklists.
• Oversee onsite supervision and manage supervisor travel.
• Estimate warehouse inspections—both outbound and inbound—as needed, along with managing logistics and trucking.
• Estimate fabrication services time and rental costs, working closely with the fabrication estimating team.
• Ensure that supervisor packets are accurately completed in collaboration with Integrated Production (IP).
• Compile floor plans, setup drawings, checklists, installation timelines, and copies of services and labor orders.
• Take detailed notes and track action items in key meetings.
• Assist in creating basic timelines and deadlines to keep projects on track.
• Meticulously track the estimates you've prepared against actual job costs to ensure accurate cost reconciliation.
• Assist in the closeout process, making sure all loose ends are tied up and budgets are reconciled.
• Support supervision management by ensuring supervisors are appropriately assigned and by handling travel bookings for both the supervisor team and other fabrication team members as needed.
• Approve time for supervisors while they're onsite.
• Assist with project-related research to ensure all necessary information is available for successful project execution.
• Attend and capture notes and next steps for Project kickoff meetings in support of Fab & Estimating deliverables.
• Populate and utilize project communications templates throughout the project.
• Validate job activities are correct in Deltek.
• Assist with creating installation timelines.
• Prep work in partnership with PM /Engineering to hand off to IP (boots on the ground).
• May attend key meetings and assist with capturing notes & actions (various).
• Collaborate with Integrated Production on Supervisor packets.
• Book and schedule supervisor travel and work with the Supervision Manager on scheduling supervisors.
• Own and create estimates for specific parts of event (with support from others).
• Assist with validating price quote prior to submission for approval.
• Check Fab Svcs checklist against budgets provided to ensure holistic inclusion of all Fab Svcs items.
• Estimate Supervision Labor (ie. 2 supervisors x 8 hours).
• Manage multiple small, overlapping projects and ensure timely delivery according to negotiated deadlines.
• Estimate floor plans and print them for the supervisor.
• Obtain input from SME or Manager depending on category.
• Ensure Logistics PO’s are accurately reflected in job cost.
• Attend key meetings and assist with capturing notes and actions (various).
• Maintain/update work in progress file, supervisor packets, and other key event documents.
• Support logistics in scheduling trucking for assigned projects.
• Assist with additional editing/formatting of key documents.
• Assist with collecting/compiling final project data and documents.
• Assist with reconciliation and records archive.
• Participate in close/lessons learned meetings and post-event recap.
Qualifications:
Required:
• Ability to perform limited travel
• Ability to work irregular hours in addition to normal business hours, to include nights, weekends and holidays as needed
• Attend and capture notes and next steps for Project kickoff meetings in support of Fab & Estimating deliverables
• Populate and utilize project communications templates throughout the project
• Validate job activities are correct in Deltek
• Assist with creating installation timelines
• Prep work in partnership with PM /Engineering to hand off to IP (boots on the ground)
• May attend key meetings and assist with capturing notes & actions (various)
• Collaborate with Integrated Production on Supervisor packets. Book and schedule supervisor travel and working with the Supervision Manager on scheduling supervisors
• Own and create estimates for specific parts of event (with support from others)
• Assist with validating price quote prior to submission for approval
• Check Fab Svcs checklist against budgets provided to ensure holistic inclusion of all Fab Svcs items
• Estimate Supervision Labor (ie. 2 supervisors x 8 hours)
• Manage multiple small, overlapping projects and ensure timely delivery according to negotiated deadlines.
• Estimating floor plans and printing them for the supervisor.
• Obtain input from SME or Manager depending on category
• Ensure Logistics PO’s are accurately reflected in job cost
• Attend key meetings and assist with capturing notes and actions (various).
• Maintain / update work in progress file, supervisor packets, and other key event documents
• Support logistics in scheduling trucking for assigned projects
• Assist with additional editing / formatting of key documents.
• Assist with collecting / compiling final project data and documents.
• Assist with reconciliation and records archive.
• Participate in close / lessons learned meetings and post-event recap.
• Understands basic math and simple budget concepts; Contributes to but does not own budget / estimates or timelines.
• Ability to learn new programs and applications quickly. Including: JD Edwards, DelTek, Smartsheet, and Cognos.
• Ability to understand on-site methodology, practices and requirements, as well as show and venue rules and regulations (if applicable)
• Building initial understanding of end-to-end GPJ Event Production and project processes
• Prioritization / Organization: Properly allocate time and resources so that jobs are completed within a defined timeframe; establishing a reasonable timeline for completion when no concrete date is given and clearly communicate that to the parties involved.
• Solution Oriented: Fabrication- Even with tight project budget management practices, you focus on the desired outcome and are ready with multiple solutions in order to reach the end goal.
• Thoroughness: Ensure your work (and if applicable, the work of others) is complete and accurate. You can spot when details were overlooked, and take the initiative to complete the project, following up to ensure agreements / commitments are on track or have been fulfilled. When details are ambiguous, you ask questions to confirm you understand the expectations. Team members can easily follow your work, understand where you left off, and what comes next. You are prepared and organized for meetings and presentations.
• Urgency- Decisive, responsive, and fast acting you achieve goals quickly both when working on your own and in collaboration with others. You demonstrate adaptability and agility when making on-the-spot decisions never sacrificing quality or work interactions. Cool under pressure. For the sake of time, you are able to eliminate unnecessary steps and use network resources to aid in project completion.
• Foster Innovation- Drive, develop, or support new and improved methods, products, procedures or technologies. Devise new approaches to make improvements or solve problems. You constantly challenge yourself to come up with ideas that are on strategy, innovative, and transformative, and authentic to the client’s brand.
Preferred:
• 1-2 years of experience, industry related preferred
• 4 Year College Degree; preferred in Marketing/Advertising/Event Management/Business Administration, Hospitality, Communications, or related field
Company:
GPJ is the world's leading strategic experience marketing agency. Founded in 1914, the company is headquartered in Auburn Hills, Michigan, USA, with a team of 1001-5000 employees. The company is currently Late Stage.
