What are the responsibilities and job description for the Admin position at Jobot?
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Job details:
Admin
This Jobot Job is hosted by: Scott Dennis
Are you a fit? Easy Apply now by clicking the "Easy Apply" button
and sending us your resume.
Salary: $50,000 - $70,000 per year
A bit about us:
We are seeking a dynamic, detail-oriented, and experienced Admin to join our team in the Construction industry. This role will be integral to our operations, ensuring smooth and efficient administrative processes. Our ideal candidate will have a strong background in data entry, purchase orders, invoicing, and AIA contracts. This is a challenging and rewarding opportunity for the right individual, offering a chance to contribute to the success of our construction projects and work within a collaborative, supportive team.
Why join us?
401(k) matching
Health insurance
Paid time off
Bonus opportunities
Great Culture
Work Life Balance
Job Details
Responsibilities
1. Managing and maintaining all administrative tasks related to construction projects including data entry, invoicing, and purchase orders.
2. Understanding and executing AIA contracts, ensuring all details are accurate and compliant with industry standards.
3. Coordinating with project managers, suppliers, and contractors to facilitate smooth operations.
4. Creating, updating, and maintaining comprehensive project databases and records.
5. Handling supplier invoices, ensuring they are correctly processed and paid in a timely manner.
6. Preparing, reviewing, and issuing purchase orders in line with project requirements.
7. Assisting in the preparation of regular reports, summaries, and forecasts for senior management.
8. Ensuring all administrative procedures and systems are efficient, up to date, and in line with current regulations and business requirements.
9. Providing general administrative support including drafting correspondence, scheduling appointments, organizing meetings, and maintaining office supplies.
10. Handling sensitive information with utmost confidentiality and integrity.
Qualifications
To be successful in this role, you will need:
1. A minimum of 5 years of experience in an administrative role in the construction industry.
2. Proficiency in data entry, invoicing, and purchase orders.
3. A solid understanding of AIA contracts.
4. Exceptional organizational and multitasking skills, with the ability to prioritize tasks effectively.
5. Strong communication skills, both written and verbal, with the ability to liaise with various stakeholders.
6. Proficiency in Microsoft Office Suite, particularly Excel, and experience with construction management software.
7. High attention to detail and a strong commitment to accuracy.
8. The ability to work independently, as well as part of a team.
9. A proactive approach to problem-solving and the ability to handle unforeseen situations with professionalism.
10. A high school diploma or equivalent; a degree in Business Administration or a relevant field is a plus.
If you are a seasoned administrative professional with a passion for the construction industry and a knack for keeping things organized and running smoothly, we would love to hear from you. Apply today!
Interested in hearing more? Easy Apply now by clicking the "Easy Apply" button.
Want to learn more about this role
and Jobot?
Click our Jobot logo and follow our LinkedIn page!\n
our LinkedIn page!
Job details:
Admin
This Jobot Job is hosted by: Scott Dennis
Are you a fit? Easy Apply now by clicking the "Easy Apply" button
and sending us your resume.
Salary: $50,000 - $70,000 per year
A bit about us:
We are seeking a dynamic, detail-oriented, and experienced Admin to join our team in the Construction industry. This role will be integral to our operations, ensuring smooth and efficient administrative processes. Our ideal candidate will have a strong background in data entry, purchase orders, invoicing, and AIA contracts. This is a challenging and rewarding opportunity for the right individual, offering a chance to contribute to the success of our construction projects and work within a collaborative, supportive team.
Why join us?
401(k) matching
Health insurance
Paid time off
Bonus opportunities
Great Culture
Work Life Balance
Job Details
Responsibilities
1. Managing and maintaining all administrative tasks related to construction projects including data entry, invoicing, and purchase orders.
2. Understanding and executing AIA contracts, ensuring all details are accurate and compliant with industry standards.
3. Coordinating with project managers, suppliers, and contractors to facilitate smooth operations.
4. Creating, updating, and maintaining comprehensive project databases and records.
5. Handling supplier invoices, ensuring they are correctly processed and paid in a timely manner.
6. Preparing, reviewing, and issuing purchase orders in line with project requirements.
7. Assisting in the preparation of regular reports, summaries, and forecasts for senior management.
8. Ensuring all administrative procedures and systems are efficient, up to date, and in line with current regulations and business requirements.
9. Providing general administrative support including drafting correspondence, scheduling appointments, organizing meetings, and maintaining office supplies.
10. Handling sensitive information with utmost confidentiality and integrity.
Qualifications
To be successful in this role, you will need:
1. A minimum of 5 years of experience in an administrative role in the construction industry.
2. Proficiency in data entry, invoicing, and purchase orders.
3. A solid understanding of AIA contracts.
4. Exceptional organizational and multitasking skills, with the ability to prioritize tasks effectively.
5. Strong communication skills, both written and verbal, with the ability to liaise with various stakeholders.
6. Proficiency in Microsoft Office Suite, particularly Excel, and experience with construction management software.
7. High attention to detail and a strong commitment to accuracy.
8. The ability to work independently, as well as part of a team.
9. A proactive approach to problem-solving and the ability to handle unforeseen situations with professionalism.
10. A high school diploma or equivalent; a degree in Business Administration or a relevant field is a plus.
If you are a seasoned administrative professional with a passion for the construction industry and a knack for keeping things organized and running smoothly, we would love to hear from you. Apply today!
Interested in hearing more? Easy Apply now by clicking the "Easy Apply" button.
Want to learn more about this role
and Jobot?
Click our Jobot logo and follow our LinkedIn page!\n
Salary : $50,000 - $70,000