Admin

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Job details

Admin

This Jobot Job is hosted by Scott Dennis

Are you a fit? Easy Apply now by clicking the "Easy Apply" button and sending us your resume.

Salary $50,000 - $70,000 per year

A Bit About Us

We are seeking a dynamic, detail-oriented, and experienced Admin to join our team in the Construction industry. This role will be integral to our operations, ensuring smooth and efficient administrative processes. Our ideal candidate will have a strong background in data entry, purchase orders, invoicing, and AIA contracts. This is a challenging and rewarding opportunity for the right individual, offering a chance to contribute to the success of our construction projects and work within a collaborative, supportive team.



Why join us?


401(k) matching

Health insurance

Paid time off

Bonus opportunities

Great Culture

Work Life Balance

Job Details

Responsibilities

• Managing and maintaining all administrative tasks related to construction projects including data entry, invoicing, and purchase orders.
• Understanding and executing AIA contracts, ensuring all details are accurate and compliant with industry standards.
• Coordinating with project managers, suppliers, and contractors to facilitate smooth operations.
• Creating, updating, and maintaining comprehensive project databases and records.
• Handling supplier invoices, ensuring they are correctly processed and paid in a timely manner.
• Preparing, reviewing, and issuing purchase orders in line with project requirements.
• Assisting in the preparation of regular reports, summaries, and forecasts for senior management.
• Ensuring all administrative procedures and systems are efficient, up to date, and in line with current regulations and business requirements.
• Providing general administrative support including drafting correspondence, scheduling appointments, organizing meetings, and maintaining office supplies.
• Handling sensitive information with utmost confidentiality and integrity.
  
  

Qualifications

To be successful in this role, you will need

• A minimum of 5 years of experience in an administrative role in the construction industry.
• Proficiency in data entry, invoicing, and purchase orders.
• A solid understanding of AIA contracts.
• Exceptional organizational and multitasking skills, with the ability to prioritize tasks effectively.
• Strong communication skills, both written and verbal, with the ability to liaise with various stakeholders.
• Proficiency in Microsoft Office Suite, particularly Excel, and experience with construction management software.
• High attention to detail and a strong commitment to accuracy.
• The ability to work independently, as well as part of a team.
• A proactive approach to problem-solving and the ability to handle unforeseen situations with professionalism.
• A high school diploma or equivalent; a degree in Business Administration or a relevant field is a plus.
  
  

If you are a seasoned administrative professional with a passion for the construction industry and a knack for keeping things organized and running smoothly, we would love to hear from you. Apply today!

Interested in hearing more? Easy Apply now by clicking the "Easy Apply" button.

Jobot is an Equal Opportunity Employer. We provide an inclusive work environment that celebrates diversity and all qualified candidates receive consideration for employment without regard to race, color, sex, sexual orientation, gender identity, religion, national origin, age (40 and over), disability, military status, genetic information or any other basis protected by applicable federal, state, or local laws. Jobot also prohibits harassment of applicants or employees based on any of these protected categories. It is Jobot’s policy to comply with all applicable federal, state and local laws respecting consideration of unemployment status in making hiring decisions.

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