What are the responsibilities and job description for the Project Operations Specialist position at Jobgether?
This position is posted by Jobgether on behalf of a partner company. We are currently looking for a Project Operations Specialist in Canada.
This role sits at the center of a collaborative, mission-driven marketing environment where structure and clarity directly enable stronger campaign delivery. You will be responsible for bringing operational consistency to marketing workflows, ensuring projects are well-defined, properly tracked, and effectively delivered across multiple stakeholders. Acting as a key connector between teams, you will improve visibility into priorities, timelines, and dependencies while supporting day-to-day execution. The role blends project coordination, process optimization, and marketing operations support in a fast-paced remote setting. You will also contribute to reporting and analytics efforts that inform decision-making and performance tracking. This position is ideal for someone who thrives on organization, enjoys improving how teams work, and wants to create meaningful operational impact in a collaborative environment.
\nIn this role, you will support the planning, coordination, and optimization of marketing initiatives while ensuring smooth execution across teams and stakeholders.
- Coordinate end-to-end marketing project workflows, including intake, planning, timelines, ownership, and dependency tracking.
- Maintain and optimize project management systems, templates, and processes using tools such as monday.com or similar platforms.
- Ensure visibility and alignment across stakeholders by tracking progress, following up on action items, and managing communications.
- Identify workflow inefficiencies and support continuous process improvements to enhance team coordination and productivity.
- Support recurring marketing reporting and analytics, including campaign performance summaries and trend analysis.
- Assist in translating data into clear insights that support planning, prioritization, and decision-making.
- Coordinate meetings, documentation, and operational tasks to support smooth execution across marketing initiatives.
- Support vendor coordination, translation needs, and platform/tool administration as required.
- Help maintain consistency in operational practices across multiple concurrent marketing initiatives.
Requirements
This role requires strong organizational skills, operational discipline, and the ability to manage multiple priorities in a fast-moving marketing environment.
- Experience in marketing coordination, marketing operations, project coordination, agency account management, or similar roles.
- Strong understanding of how marketing teams operate and how to manage workflows across multiple stakeholders.
- Excellent organizational skills with a proactive approach to managing timelines, deliverables, and dependencies.
- Hands-on experience with project management tools such as monday.com, Asana, ClickUp, or Trello.
- Ability to work with marketing data, dashboards, and reporting to support performance tracking and decision-making.
- Strong communication skills with the ability to build trust and alignment across remote, cross-functional teams.
- Comfortable working in a fast-paced, evolving environment with shifting priorities and multiple concurrent projects.
- Adaptability and curiosity, with a continuous improvement mindset focused on optimizing workflows and processes.
- Experience in nonprofit or mission-driven organizations is considered an asset.
- Bilingualism (English/French) is an advantage but not required.
Benefits
- Annual salary range: $59,000 – $66,000 CAD
- Fully remote work opportunity across Canada
- Exposure to cross-functional, national-level marketing initiatives
- Opportunity to shape and improve marketing operations and workflows
- Collaborative, mission-driven team environment
- Involvement in process improvement and operational transformation initiatives
- Opportunity to work with modern project management and analytics tools
- Inclusive hiring process welcoming diverse backgrounds and experiences
How Jobgether works:
We use an AI-powered matching process to ensure your application is reviewed quickly, objectively, and fairly against the role's core requirements. Our system identifies the top-fitting candidates, and this shortlist is then shared directly with the hiring company. The final decision and next steps (interviews, assessments) are managed by their internal team.
We appreciate your interest and wish you the best!
Why Apply Through Jobgether?
Data Privacy Notice: By submitting your application, you acknowledge that Jobgether will process your personal data to evaluate your candidacy and share relevant information with the hiring employer. This processing is based on legitimate interest and pre-contractual measures under applicable data protection laws (including GDPR). You may exercise your rights (access, rectification, erasure, objection) at any time.
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