What are the responsibilities and job description for the Project & Operations Coordinator position at Jobgether?
This position is posted by Jobgether on behalf of a partner company. We are currently looking for a Project & Operations Coordinator in Canada.
This role is central to ensuring smooth coordination across projects, operations, and stakeholder communications within a mission-driven, remote-first organization. You will support multiple initiatives by managing timelines, organizing workflows, and ensuring follow-through on key deliverables across teams and external partners. The position combines project coordination, operational support, and administrative execution, requiring strong organizational discipline and attention to detail. You will work closely with internal teams, contractors, and external stakeholders to keep processes running efficiently and transparently. Operating in a collaborative and fast-paced environment, you will help maintain systems, documentation, and communication channels that enable effective decision-making. This is an excellent opportunity for a proactive professional who thrives in structured yet dynamic settings and enjoys improving how teams work together. Your contribution will directly support organizational impact, efficiency, and mission delivery.
\n- Coordinate internal and external meetings across partners, contractors, funders, and stakeholders, including scheduling, agendas, documentation, and follow-ups.
- Track project timelines, deliverables, reporting cycles, and key milestones to ensure timely execution across multiple initiatives.
- Support the preparation, organization, and distribution of reports, presentations, and project-related communication materials.
- Assist in managing outreach campaigns, stakeholder communications, and external engagement materials.
- Maintain organizational calendars, project trackers, and documentation systems to ensure operational clarity and alignment.
- Provide day-to-day operational and administrative support, including inbox management and workflow coordination.
- Support contract execution processes, including documentation, signatures, and administrative follow-through.
- Manage operational logistics such as travel coordination, reimbursements, subscriptions, and expense tracking.
- Maintain and improve internal systems, shared drives, templates, and operational documentation.
- Identify process gaps and contribute to continuous improvement of workflows and operational efficiency.
Requirements
- 2–4 years of experience in project coordination, operations support, administrative roles, or similar functions.
- Strong proficiency with Google Workspace, spreadsheets, Slack, Zoom, and other collaboration tools.
- Excellent organizational skills with strong attention to detail and ability to manage multiple priorities.
- Strong written communication skills with a proactive and structured approach to follow-through.
- Ability to work independently, anticipate needs, and solve problems in a remote environment.
- High level of reliability, integrity, and accountability in day-to-day execution.
- Experience in small organizations, nonprofits, startups, or fast-paced environments is a plus.
- Familiarity with basic project management tools or financial/operations tools (e.g., QuickBooks) is an advantage.
- Interest in mission-driven work, particularly in environmental, climate, or water-related domains, is a plus.
Benefits
- Competitive annual salary in the range of $65,000–$75,000.
- Fully remote work with flexible scheduling arrangements.
- Health insurance coverage and comprehensive employee benefits.
- Paid vacation, holidays, and sick leave.
- Retirement savings plan with employer contribution matching.
- Opportunity to work in a mission-driven organization with real-world environmental impact.
- Collaborative, supportive, and cross-functional remote team environment.
How Jobgether works:
We use an AI-powered matching process to ensure your application is reviewed quickly, objectively, and fairly against the role's core requirements. Our system identifies the top-fitting candidates, and this shortlist is then shared directly with the hiring company. The final decision and next steps (interviews, assessments) are managed by their internal team.
We appreciate your interest and wish you the best!
Why Apply Through Jobgether?
Data Privacy Notice: By submitting your application, you acknowledge that Jobgether will process your personal data to evaluate your candidacy and share relevant information with the hiring employer. This processing is based on legitimate interest and pre-contractual measures under applicable data protection laws (including GDPR). You may exercise your rights (access, rectification, erasure, objection) at any time.
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