What are the responsibilities and job description for the Administrative Assistant position at JNS?
JOB DESCRIPTION
For over 30 years, JNS has been operating in Ann Arbor and the surrounding areas as a family-owned and operated janitorial service company. With extensive experience, JNS is a service provider which leads by example in professionalism, quality service, and commitment to the highest standards of excellence.
We are looking for a reliable office manager who will undertake a broad set of human resources and administrative tasks, accounting, and human resources tasks. You will have to ensure our office's efficient and smooth day-to-day operation. This role will also include responsibilities related to property management. You should have excellent oral and written communication skills with a solutions-driven attitude and be able to organize work using tools, like MS Excel and office equipment. It is also required to have previous experience as an office manager or, a similar position, and familiarity with our industry.
This is a full-time position that will be performed as an 8-hour shift from Monday-Friday. Spanish speaking ability is highly preferred.
RESPONSIBILITIES
Office Management
- Manage phone calls and correspondence (including email, memos, mailings, and forms)
- Preparation of regularly scheduled reports
- Utilize various technical programs to perform accounting, customer management, and human resources tasks
- Assist with a variety of administrative projects as assigned
- Review and update office policies and procedures
- Monitor and manage supplies inventory
- Prepare and submit management reports
- Collaborate with executive and management roles to handle requests and queries
- Attends social media
- Maintains job postings and schedules interviews
- Create and maintain vendor files
- Assist in vendor compliance
- Assist with property management scheduling and communications
Accounting
- Performs data entry and schedules accounts payable
- Assists in maintaining journal entries and other financial-related records
- Troubleshoot discrepancies and applies creativity in solving complex problems
- Assist with property management-related accounting including rent payments and releasing security deposit
Human Resources
- Assists with HR Department to perform a variety of tasks as assigned
- Assists with onboarding employees
- Assists with documentation and data management and facilitate
- Provides HR administrative support functions as assigned
REQUIREMENTS
- 3 years experience working as an office manager or in other relevant positions
- High school degree or equivalent
- Spanish-speaking ability is highly preferred
- Significant experience with office management systems and procedures
- Good practical experience with MS Office, particularly MS Excel and MS PowerPoint
- Strong time management and problem-solving skills with the ability to prioritize work
- Outstanding written and verbal communication skills, with close attention to detail
- Strong organizational skills with the ability to multi-task
Salary : $17 - $23