What are the responsibilities and job description for the Accounts Payable Specialist position at JMS Incorporated?
We are seeking a detail-oriented and dependable Accounts Payable Specialist to join our accounting team. This role is responsible for managing accounts payable processes, ensuring accurate documentation, and supporting financial operations in a fast-paced manufacturing environment.
Key Responsibilities
- Process, verify, and prepare invoices, expense reports, and outgoing payments (checks, ACH, etc.)
- Match vendor invoices with purchase orders and supporting documentation
- Investigate and resolve invoice discrepancies and vendor issues
- Respond to vendor and internal inquiries in a timely and professional manner
- Verify proper authorization for invoices, purchase orders, and credit card transactions
- Assist with month-end closing activities
- Assist in preparing financial reports and supporting audits
- Maintain and update records related to accounts payable functions
- Ensure compliance with established accounts payable procedures
- Assist with process improvements and implementation of new systems (ERP/MRP)
Additional Responsibilities
- Manage employee EP records
- Cross-train in other accounting functions and provide backup support as needed
- Support administrative and special accounting projects as assigned
- Professionally answer and route incoming phone calls.
- Welcome and assist visitors in a professional manner.
- Support Human Resources with administrative tasks.
- Provide administrative support for general office operations, including filing, document management, and coordination of office activities.
Qualifications
Education:
- High School Diploma or equivalent required
- Associate or Bachelor’s degree in Accounting or related field optional
Experience:
- 2 years of Accounts Payable or bookkeeping experience required
- Experience in a manufacturing environment preferred but not required
Technical Skills:
- Proficiency in Microsoft Office Suite, with a strong emphasis on Excel
- Experience with accounting software (e.g., QuickBooks, or other MRP/ERP systems)
Key Competencies
- Strong attention to detail and accuracy
- Excellent organizational and time management skills
- Ability to prioritize tasks and meet deadlines
- Strong analytical and problem-solving abilities
- Ability to work independently and collaboratively
- Professional communication skills (written and verbal)
- High level of discretion when handling confidential information
Work Environment
JMS offers a competitive wage. Our work schedule is based on 8-hour shifts, Monday through Friday, with overtime opportunities based on production needs. Quarterly profit sharing is offered to those who qualify.
We provide attractive benefits packages, including: 401(k) with company match, health/dental/vision insurance, FSA/HSA options, and life insurance plans.
JMS has various opportunities for advancement for team members who consistently perform at a high level. We fully support additional career growth and development for the right individuals.
This position operates primarily in an office setting within a manufacturing environment. Occasional time may be spent on the production floor, where standard safety equipment (e.g., safety glasses, hearing protection) is required.
Please reach out to hr@jmsincorporated.com with any questions.
Job Type: Full-time
Benefits:
- 401(k) matching
- Dental insurance
- Flexible spending account
- Health insurance
- Health savings account
- Life insurance
- Opportunities for advancement
- Professional development assistance
- Vision insurance
Additional Information
As part of our hiring process, all candidates must successfully complete a background check.
Work Location: In person
Experience:
- Accounts Payable: 3 years (Required)
- Work Location: In person