Parts Manager

Overview

An exciting opportunity is available for an experienced Parts Manager to lead the parts and materials operation within a busy aviation maintenance environment. This role is responsible for ensuring aircraft parts, materials, and services are available when needed to support maintenance activities and keep projects on schedule.

In private and corporate aviation, aircraft downtime carries significant operational and financial implications. The Parts Manager plays a critical role in supporting maintenance operations by overseeing procurement, inventory control, vendor relationships, shipping and receiving, and regulatory compliance. This position requires strong leadership, strategic planning, and the ability to adapt to changing priorities while maintaining a focus on safety, efficiency, and return-to-service timelines.

The successful candidate will lead and develop the parts team while working closely with Maintenance, Planning, Quality Assurance, Avionics, Interiors, and Operations teams to ensure seamless project execution and support for high-value aircraft assets.

Key Responsibilities

Department Leadership & Operations

• Lead, train, mentor, and develop Parts, Shipping/Receiving, and Materials personnel.
• Establish priorities and allocate resources within a fast-paced maintenance environment.
• Drive departmental performance, efficiency, and profitability.
• Ensure adherence to company policies, safety standards, and operational procedures.
• Conduct initial and recurrent training for team members as required.
• Prepare reports related to inventory, purchasing commitments, departmental performance, and operational recommendations.

Inventory & Materials Management

• Oversee inventory management and control programs, including warranty and core return processes.
• Monitor inventory levels and forecasting to support maintenance requirements while minimizing excess stock.
• Manage rotable, expendable, and consumable inventory.
• Ensure proper control of shelf-life items, life-limited components, and hazardous materials.
• Reduce excess, obsolete, and no-fault-found inventory.

Procurement & Vendor Management

• Source aircraft parts, materials, and services to support maintenance activities.
• Research OEM and approved independent suppliers to secure certified and traceable products.
• Establish and maintain strong supplier relationships to achieve competitive pricing and service levels.
• Create, track, and manage purchase orders.
• Monitor vendor performance and ensure timely delivery of parts and services.
• Coordinate shipping and logistics activities, including outside repair and service requests.

Regulatory Compliance & Quality

• Ensure compliance with FAA regulations and company quality standards.
• Maintain oversight of certification, calibration, shelf-life controls, and quarantine procedures.
• Perform receiving inspections to verify traceability, certification, and airworthiness requirements.
• Ensure unapproved or non-conforming parts are properly identified and controlled.

Required Competencies

• Strong decision-making abilities in high-pressure environments.
• Excellent organizational and time management skills.
• Outstanding written and verbal communication skills.
• High attention to detail with a safety-first mindset.
• Ability to balance regulatory compliance with operational efficiency.
• Inventory forecasting and inventory control expertise.
• Technical understanding of aircraft parts and maintenance operations.
• Procurement and vendor management experience.
• Strong problem-solving and analytical skills.
• Understanding of inventory’s impact on aircraft maintenance downtime and operational performance.

Qualifications & Experience

• 5 years of aviation parts, materials, inventory, or supply chain experience, preferably within a Part 145 MRO environment.
• Previous experience supporting corporate or business aircraft operations preferred.
• Strong knowledge of FAA Part 145 requirements, airworthiness directives, service bulletins, traceability, and certification requirements.
• Demonstrated experience with:
  • Aircraft parts procurement
  • Repair, exchange, and loan programs
  • Core return and warranty management
  • Inventory optimization and forecasting
  • Shelf-life and hazardous materials control
• Experience using aviation maintenance and inventory management systems such as EBIS, AMOS, CAMP, TRAX, Quantum, SAP, or similar platforms.
• Advanced proficiency with Microsoft Office applications, including Word, Excel, Outlook, and PowerPoint.
• Ability to manage changing priorities and perform effectively in a fast-paced environment.
• Valid driver’s license with a clean driving record.