Executive Operations and Engagement Specialist

JLS Automation is currently accepting candidates for an Executive Operations and Engagement Specialist position for our headquarters in York, PA. The Executive Operations and Engagement Specialist will work with a leader in primary and secondary packaging machinery for the food manufacturing industry using cutting-edge robotics technology.  JLS Automation offers an exceptional customer-focused and employee-centered culture and a robust and competitive benefits package including medical, dental, vision, life and disability, and PTO program.

Executive Operations and Engagement Specialist Job Objective

Provides administrative support and coordination for the organization’s day-to-day operations, special events, employee activities, community networking and outreach, charitable contributions, and customer visits to provide a positive employee culture for JLS employees and a welcoming and professional JLS experience for all visitors.  This is a full time, non-exempt position reporting to the Vice President of Human Resources.

Executive Operations and Engagement Specialist Job Duties and Responsibilities

• Provides executive level administrative support to JLS leadership team; may be responsible for travel coordination, on-site and off-site meetings, event planning and preparation, and other executive administrative responsibilities as required.
• Provides administrative support as required to other JLS functions, i.e. finance.
• Provides back-up support to front desk activities to provide an outstanding experience to JLS visitors; answering primary JLS phone extension and re-routing calls as appropriate.
• Leads Employee Activities Team; manages coordination for company events, meeting activities, and employee activities such as monthly luncheons, holiday activities, employee dinners, special activities, and speaking engagements; prepares annual budget and maintains budgetary tracking for employee activities and company events.
• Coordinates scheduling of services and vendors related to employee activities; may assist with  contract administration and review process as needed for services and ensures timeliness of services and set up for events.
• Active participation and support of wellness team activities/events.
• Responsible for ongoing employee recognition activities and communications, i.e. monthly employee recognition slideshow, employee birthday announcements, employee tenure milestone announcements, significant family news, etc.
• Leads JLS Charitable Contribution Team, serves as community outreach coordinator to ensure positive connection and company involvement with York, PA community and area organizations.  Schedules on-site meetings for community resources and partners and manages JLS involvement with Give Local York.
• In coordination and partnership with JLS Marketing Team, manages local promotional activities and communications to enhance the JLS reputation in the community and industry.  
• Supports JLS employee development through the management of current training material in the JLS Academy resource areas; partners with training content owners to maintain up to date training material and works with onboarding team to ensure appropriate training material is pushed to new hires.  
• Acts as Company liaison and coordinator for JLS participation with industry partners such as PMMI, Manufacturers’ Association, BEMA, and MANTEC.  Ensures that JLS fully leverages all available partner benefits and programs associated with those organizations, prepares submissions for training reimbursements and scholarships.
• Will assist with the coordination of travel needs and event planning for recruiting, meetings, customer visits, tradeshows, and special events.  
• Serves as point of contact for the company’s travel services and vendors; may participate in contract administration in conjunction with HR and/or Finance leadership.
• Builds rapport and interacts effectively with all levels of personnel within the company and with vendors and business partners outside of the company.
• Demonstrates discretion and maintains confidentiality of information and data.
• Will provide back-up duties in other HR areas and functions as needed.
• Performs other duties as assigned to meet the goals and objectives of the department and organization.

Executive Operations and Engagement Specialist Qualifications

• High School or GED diploma; Associate degree or higher preferred
• 5 years of experience in a senior administrative role or equivalent combination of education, training, and experience
• Hospitality industry experience a plus
• Experience with event planning and challenging travel arrangements
• Experience with community outreach programs preferred
• Exposure to non-profit companies and charitable contribution process a plus
• Familiar with general office equipment and MS Office suite
• Ability to effectively manage changing priorities
• Strong interpersonal skills and customer service focus
• Strong listening, verbal, and written communication skills
• Demonstrated ability to respond to stressful situations in a patient, friendly, and timely manner
• Effective time management skills with the ability to multi-task and manage projects to timely completion
• Ability to travel up to 20%
• Valid driver’s license
• Must be able to work in the US without sponsorship

Work Environment:

Environment: Office environment that requires regular use of desk, computer, keyboard, mouse, phone, and printers. 

Travel Requirements: 20%

Physical: Lift, push, pull-up to 25 pounds; fine manual dexterity; ability to sit for short periods of time; frequent walking or standing.