Property Administrative Assistant

Position Summary

The Property Administrative Assistant provides day-to-day administrative support for property management operations. Responsibilities include maintaining tenant and vendor records, processing invoices and correspondence, assisting with lease administration, coordinating maintenance requests, preparing reports, and supporting communication between tenants, vendors, and management. This role helps ensure efficient property operations through strong organization, attention to detail, and excellent customer service.

Estimated total compensation for this position:

$21.63 - $26.45 per hour

The total compensation range is an estimate and not guaranteed. An employment offer is based on an applicant's education, experience, skills, abilities, geographic location, internal equity and alignment with market data .

Expected Schedule: Monday - Friday 8:30 am - 5 pm with availability for occasional evenings or weekends

Key Responsibilities

Executive & Administrative Support

• Provide day-to-day administrative support to management, including calendar management, and meeting coordination
• Prepare agendas, briefing materials, presentations, and follow-up summaries for leadership meetings
• Manage correspondence, reports, and documentation with a high level of accuracy and confidentiality
• Track action items and deadlines to ensure timely execution across teams
  
  

Operations & Project Coordination

• Support cross-functional initiatives involving development, marketing, events, partnerships, and operations
• Assist with project tracking, timelines, and coordination across internal departments and external vendors
• Organize and maintain project files, contracts, and operational documentation
• Support on-site operational needs during key events, openings, or activations as needed
• Working with corporate accounting, engagement with tenants on rent checks, sales collections
  
  

Communication & Stakeholder Support

• Serve as a point of contact between senior management, internal teams, tenants, partners, and vendors
• Draft and distribute internal communications, meeting notes, and status updates
• Assist with coordination of leadership presentations and stakeholder briefings
  
  

Office Support

• Help maintain efficient office operations, including scheduling, supplies, and vendor coordination
• Support onboarding and coordination for new team members, consultants, or partners
• Assist with special projects and ad hoc assignments related to the growth of the property
  
  

Qualifications

Required

• 3 years of experience in administrative, executive assistant, or management support roles
• Strong organizational and time-management skills with the ability to manage competing priorities
• Excellent written and verbal communication skills
• High level of professionalism, discretion, and attention to detail
• Proficiency in Microsoft Office, SharePoint Pages, and collaboration tools
  
  

Preferred

• Experience in real estate development, hospitality, or mixed-use environments
• Familiarity with project coordination or event support
• Ability to work flexible hours, including occasional evenings or weekends during major events
  
  

Key Competencies

• Proactive and solution-oriented mindset
• Strong interpersonal skills and comfort working with senior leadership
• Ability to operate in a fast-paced, evolving environment
• Collaborative, adaptable, and detail-driven