Facility Coordinator

What This Job Involves

Provide general overall FM services including continuous monitoring of facility. Work with property managers to handle routine property management operations, including procurement of property supplies and services, escorting vendors, perform vehicle and equipment logistics, assisting with other general duties as requested with a hospitality and service forward approach.

Your day-to-day tasks will include:

• Assist Facility Management Team with tactical planning for the team’s goals and objectives
• Provide facility specific assistance to the project management team as needed or requested
• Manage and maintain small facility management tasks as assigned
• Creating memorable guest experiences by sharing knowledge of office services, spaces, and amenities available to help visitors feel welcomed and productive throughout their stay.
• Coordinate special events in support of client or JLL
• Support Experience teams as necessary
• Provide support for meetings and conference room reservations as needed and directed
• Assist with the coordination and scheduling of maintenance activities, including managing vendors and vendor follow up.
• Provide general overall facility management services including continuous monitoring of office/facility, inclusive of managing stock
• Providing support for reception and mail services as needed.
• Act as an interface with client, visitors and guests
• Ensure appropriate follow up with customers
• Provide direction/information to vendors, facilities staff and service providers as required to ensure excellent coordination/execution of work within client environment with minimal disruption
• Manage all work orders on time, managing budget expectations and follow up with all vendors and billing.
  
  

Required Qualifications:

• 2 years’ experience with Facility or Property Administration
• GED or High school diploma
• Superior customer service skills and orientation
• Must be proficient at Excel Spreadsheets and have capability of customizing administrative reports
  
  

Preferred Qualifications:

• Ability to plan and manage work under time constraints
• Ability to multitask and work without direct supervision
• Proficient in MS Office, and possess strong written, verbal and people skills
• Strong organizational skills and collaborative style