What are the responsibilities and job description for the Facilities Coordinator position at jll?
JLL empowers you to shape a brighter way. Our people at JLL and are shaping the future of real estate for a better world by combining world class services, advisory and technology for our clients. We are committed to hiring the best, most talented people and empowering them to thrive, grow meaningful careers and to find a place where they belong. Whether you’ve got deep experience in commercial real estate, skilled trades or technology, or you’re looking to apply your relevant experience to a new industry, join our team as we help shape a brighter way forward. 职位概述: 负责协助处理各项行政事务，以确保部门日常运营的顺利进行。 需要高效、细致的部门助理。 该职位属于部门支持岗位。 主要职责: 协助部门经理处理日常行政事务，包括文件整理、会议安排、行程协调等。 协助组织并参加部门会议，记录会议内容，并跟进会议决议的执行情况。 处理部门相关文档，包括撰写、编辑和校对报告、提案和其他文件。 负责提交部门各项费用对账和预算控制，确保费用使用的合理性和规范性。 负责上海部门的各项活动支持，重要访客接待工作安排，确保信息传递的准确性和及时性。 负责上海地区员工签证办理信息收集及相关信息定期更新。 负责FM团队员工每月考勤管理，检查员工是否有迟到早退情况，在系统中上传部门员工加班信息。 完成领导交办的其他相关工作。 责任和权力: 负责办公室后勤工作的组织和协调。 协助参与制定办公室后勤政策和流程，确保按照公司要求和标准进行操作。 要求和资格: 大专及以上学历，有相关工作经验者优先考虑。 熟练掌握办公软件（如Word、Excel、PowerPoint等），能高效处理文件和报告。 具备良好的沟通能力和团队协作精神，能够与各层级人员有效沟通。 工作细致认真，责任心强，具备较强的执行力和抗压能力。 具备较强的学习能力和适应能力，能够迅速熟悉和掌握新的工作任务。 工作条件: 办公室工作环境，工作时间为标准办公时间。 可能需要适应一定的加班和紧急情况处理的要求。 其他要求: 具备相关认证，如办公室管理或后勤管理相关认证，优先考虑。 英语口语能力优先考虑。 Location: On-site –Shanghai, China Job Tags: Hiring If this job description resonates with you, we encourage you to apply, even if you don’t meet all the requirements. We’re interested in getting to know you and what you bring to the table! At JLL, we harness the power of artificial intelligence (AI) to efficiently accelerate meaningful connections between candidates and opportunities. Using AI capabilities, we analyze your application for relevant skills, experiences, and qualifications to generate valuable insights about how your unique profile aligns with the specific requirements of the role you're pursuing. JLL Privacy Notice Jones Lang LaSalle (JLL), together with its subsidiaries and affiliates, is a leading global provider of real estate and investment management services. We take our responsibility to protect the personal information provided to us seriously. Generally the personal information we collect from you are for the purposes of processing in connection with JLL’s recruitment process. We endeavour to keep your personal information secure with appropriate level of security and keep for as long as we need it for legitimate business or legal reasons. We will then delete it safely and securely. For more information about how JLL processes your personal data, please view our Candidate Privacy Statement and Supplemental Privacy Statement for Individuals in China. For additional details please see our career site pages for each country. Jones Lang LaSalle (“JLL”) is an Equal Opportunity Employer and is committed to working with and providing reasonable accommodations to individuals with disabilities. If you need a reasonable accommodation because of a disability for any part of the employment process – including the online application and/or overall selection process – you may email us at HRSCLeaves@jll.com. This email is only to request an accommodation. Please direct any other general recruiting inquiries to our Contact Us page > I want to work for JLL. Activate your Personal Job Alerts now and receive opportunities as soon as they are advertised. If you're a current JLL employee, please apply using the Internal Career Site At JLL, we give you the opportunity, knowledge and tools to own your success, because we value what makes each of us unique. We help our people thrive, grow meaningful careers and find a place where they belong. Together, we strive to be exceptional and shape a better world. For over 200 years, JLL (NYSE: JLL), a leading global commercial real estate and investment management company, has helped clients buy, build, occupy, manage and invest in a variety of commercial, industrial, hotel, residential and retail properties. A Fortune 500® company with operations in over 80 countries around the world, our employees bring the power of a global platform combined with local expertise. Driven by our purpose to shape the future of real estate for a better world, we help our clients, people and communities SEE A BRIGHTER WAYSM. JLL is the brand name, and a registered trademark, of Jones Lang LaSalle Incorporated. For further information, visit jll.com.