What are the responsibilities and job description for the Assistant Facility Manager position at JLL?
Assistant Facilities Manager
What This Job Involves –
The Assistant Facilities Manager position is responsible for systems administration of a maintenance management system, reporting, and facilities support for a distributed retail portfolio. Primary duties will include working with the Facility Management team to handle routine facility related operations, including creating, managing, and verifying work orders, managing and clearing work order flags, and proficient management / coordination of and with maintenance technicians and 3rd party providers.
What is your day to day?
Desired experience and technical skills
What This Job Involves –
The Assistant Facilities Manager position is responsible for systems administration of a maintenance management system, reporting, and facilities support for a distributed retail portfolio. Primary duties will include working with the Facility Management team to handle routine facility related operations, including creating, managing, and verifying work orders, managing and clearing work order flags, and proficient management / coordination of and with maintenance technicians and 3rd party providers.
What is your day to day?
- Using industry and client best practices, plans, schedules, coordinates and assigned all frequency and work type maintenance activities for group or team of responsibility
- Oversight of all Health, Safety, Security and Environment initiatives and processes.
- Communicate KPI and SLA requirements to in a timely way and partner to identify service delivery improvements and savings; manage third-party contractors/vendors with respect to work order completion
- Oversee daily work order review; follow up on work orders to ensure successful service delivery and customer experience
- Ensure appropriate and prompt follow up with customers, technicians, and vendors
- Interface with Vendors including providing direction/information to vendors, facilities staff and service providers as required to ensure excellent coordination/execution of work within client environment with minimal disruption. Provide Vendor Coaching on Corrigo
- Manage operations to mitigate operational risk
- Responsible for overall integrity of the CMMS (Corrigo) and assuming responsibility for supporting the account team, overseeing proper system use and configuration to meet internal and client objectives
Desired experience and technical skills
- 3-4 years’ experience with facilities management and managing CMMS/Work Order applications
- Superior customer service skills and a strong orientation to provide exceptional JLL customer experience
- Proficient in MS Office, and possess strong written, verbal and people skills
- Must be proficient at Excel Spreadsheets and have capability of customizing administrative reports
- Ability to multitask and work without direct supervision
- Ability to plan and manage work under time constraints
- Undergraduate degree preferred, or equivalent experience
Salary : $70,000 - $85,000
