What are the responsibilities and job description for the AP / AR Specialist position at JLL?
JLL empowers you to shape a brighter way.
Our people at JLL and JLL Technologies are shaping the future of real estate for a better world by combining world class services, advisory and technology for our clients. We are committed to hiring the best, most talented people and empowering them to thrive, grow meaningful careers and to find a place where they belong. Whether you've got deep experience in commercial real estate, skilled trades or technology, or you're looking to apply your relevant experience to a new industry, join our team as we help shape a brighter way forward.
JLL has an exciting opportunity to join our Retail Property Management Team in downtown Boston.
This role provides accounting support for the property management team, and functions as a key member of the management team, reporting to the Mall General Manager.
This position will provide Administrative Support to the General Manager, Operations Manager, other personnel on site, as well as oversee the office administration and provide support as needed. Employee will serve as a liaison between tenants, client contacts and vendors.
This position will also provide Accounting Support for the property management team. Duties include Accounts Payable, Accounts Receivable, fielding telephone calls, receiving and directing visitors, document processing, creating spreadsheets, Tenant File Management and office filing.
Accounts Receivable & Accounts Payable
- Make tenant collection calls
- Enter tenant billing adjustments & Cash receipts
- Tenant ledger reconciliations
- Enter invoices and sales into accounting system
- Ensure proper audit trail and supporting documentation
- Maintain sales information & collect sales reports
Accounting
- Assist with Accounting deadlines and projects
- Accounts Receivable: enter cash receipts and enter billing adjustments
- Accounts Payable: enter invoices, ensure proper supporting documentation for invoices
- Collection of Tenant Sales Reports
- Set up new vendors and update records as needed
Lease Analysis
- Review leases and leasing activity, ensure accurate billing, prepare Notices/correspondence in accordance with the lease
- Review and/or calculate additional charges as applicable
Typing, File and Information Management
- Organize files as directed and maintain directory of stored files.
- Provide administrative support to create, modify or finalize documents as directed
- Send documents via mail, UPS or FedEx.
Expense Management
- Order supplies and submit expenditure requests.
- Process expense reimbursement requests and allocate cost as directed.
Administrative Support
- General filing
- Oversee incoming and outgoing packages, courier, faxes, work order escalation notices and ensure courtesy call backs for on-going tenant issues
- Order, maintain and manage office contracts (supplies, copier, commissary supplies, etc.
Operations
- Track legal correspondence and leases
- Manage tenant communications including tenant move-in orientation and tenant move-out process
Miscellaneous
- Special projects as needed.
Required Skills
- 1 years of Bookkeeping, Accounts Payable and Accounts Receivable experience
- Real Estate / Property Management industry experience preferred
- 1-2 years bookkeeping required
- Microsoft Office Suite, including Excel, is required. Knowledge of real estate accounting software such as Yardi.
Location:
On-site -Boston, MAJob Tags:
Accounts Payable Process, Accounts Receivable (AR), Bookkeeping, Property ManagementIf this job description resonates with you, we encourage you to apply, even if you don't meet all the requirements. We're interested in getting to know you and what you bring to the table!
Personalized benefits that support personal well-being and growth:
JLL recognizes the impact that the workplace can have on your wellness, so we offer a supportive culture and comprehensive benefits package that prioritizes mental, physical and emotional health. Some of these benefits may include:
401(k) plan with matching company contributions
Comprehensive Medical, Dental & Vision Care
Paid parental leave at 100% of salary
Paid Time Off and Company Holidays
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Jones Lang LaSalle ("JLL") is an Equal Opportunity Employer and is committed to working with and providing reasonable accommodations to individuals with disabilities. If you need a reasonable accommodation because of a disability for any part of the employment process - including the online application and/or overall selection process - you may contact us at Accommodation Requests. This email is only to request an accommodation. Please direct any other general recruiting inquiries to our Contact Us page > I want to work for JLL.
Accepting applications on an ongoing basis until candidate identified.
JLL Is an Equal Opportunity Employer JLL is committed to developing and maintaining a diverse workforce. JLL strongly believes in equal opportunity extended to all individuals in all aspects of the employment relationship, including recruitment, hiring, training, promotion, transfer, discipline, layoff, recall and termination without regard to race, color, religion, belief, creed, age, sex, pregnancy or maternity (including childbirth and related conditions), family responsibility (e.g. child care, elder care), nationality, ethnic or national origin or ancestry, citizenship, marital status, civil partner status, sexual orientation, gender identity or expression, transgender status, veteran’s status, genetic information, trade union membership, social position, political view or status as a qualified individual with a disability, protected leave status or any other protected characteristic in accordance with applicable law. The company also endeavors to make reasonable accommodations for known physical or mental limitations of otherwise qualified employees and applicants with disabilities unless the accommodations would impose an undue hardship on the operation of our business and ensures that employment decisions are based only on valid job requirements.
